Approvals Workflow Plugin

Roberto, I was under impression that the unapproved content cannot be found using search engine. I just did a quick test, and I can find the unapproved content. I cannot see it on Published tab, but it would be beneficial if it cannot even find it. Was my assumption/expectation right and there is a configuration problem or a bug? Or it is my expectation is wrong?

Thank you

How to show the "Approvals" tab while using Theme Builder and Confluence?

Can approvals be setup for Blogs (News) and Attachments as well as Pages?

Hola, Roberto,

I created a simple approval workflow from the Admin panel, tried it in a few pages (which gave a specific state to some approvals in those pages). Then, I deleted the approvals from the admin panel, because I decided to write more specific workflows using the macros themselves.

Now, the pages that were "touched" by the first workflow (the one setup from the Admin panel) retain their workflow/approval indicators, even after I deleted the corresponding approvals. Is there a way to "clean up" those pages, so that the old workflow information doesn't show up any more?

Salu2

cc 

Roberto,

Is there a way to change the default text inserted when you add an approval. What I really want is a list of "reviewer" that can only click on a "reviewed" button. There current status (reviewed/not reviewed) would be displayed beside their name. Once they click reviewed the status updates.

I see the open APRV on removing obsolete approvals. How can I get the approval off of the page after I have deleted the approval? Do I have to delete and re-create the page?

What about reporting? Are there any suppliers provided which can be used with the reporting plug-in  macros to extract the approval history information and also to generate a table of pages with their review status?

Roberto, you say above that "Read-only users have the latest approved version as their default view.". Can you tell me what exactly is meant by "Read-Only"?

1. Does it mean a user whose only access privilege is "View"? If that is the case, what I get when I create such a user is that the use can see the space, but not the pages
2. Does it mean somebody with "Create" page access? If so, I get somebody who sees all versions, not just the approved one
3. Do you mean that I need to use page restrictions (one by one) to do that?

FALSE ALARM: I had my server's workflow plugin configuration set to "History and drafts can be accessed by: Space administrators and contributors". As a result, there was nothing for somebody with just read access to view... Remember to go back if you see a denial of access because of "Inherited Restrictions".

Thanks Roberto for your quick assistance...

Hi,

Are there any plans to allow document level approval instead of space level i.e. to set the list of who the approvers are within a document rather than within a space?

Kev 

Roberto,

We're looking for a way to use this macro to "Firewall" management comments. Specifically, we're going to create two parallel spaces, "Private" and "Public". After content is created, commented upon, and approved in the "Private" space, I'd like to publish the resulting pages to the "Public" space, *without* the comments.

When pages are published to different spaces, are the comments published right along with them, or just the pages by themselves?

Jim

Hmm, why are the trash cans missing half the time on the List Page Approvals page?

And can anybody see anything wrong with this code? Is it missing any pieces of the puzzle? I tried to have two different approvals but it got so complicated and I got lost in my code. I figure I should perfect one approval first.

{workflow:spaces=myspace}

	{approval:Editor|usergroup=editors}

	{trigger:pagecreated}
	{set-label:label=needs_editor_approval}
 	{set-message:style=warning}*This draft needs to be reviewed and approved before it can be published.* Until an editor approves this draft, it will only be visible to the author and editors. This draft can be updated by the author while awaiting editor approval.{set-message}
	{add-restriction:type=View|user=@user@}
	{add-restriction:type=Edit|user=@user@}
	{add-restriction:type=View|group=editors}
	{add-restriction:type=Edit|group=editors}
	{trigger}

	{trigger:pageapproved|approval=Editor}
	{set-message:style=tip}*An editor has approved and published this draft.* The editor left this comment: {quote}_@approvalcomment@_{quote}{set-message}
	{remove-restriction:type=View|user=@user@}
	{remove-restriction:type=Edit|user=@user@}
	{remove-restriction:type=View|group=editors}
	{remove-restriction:type=Edit|group=editors}
	{remove-label:label=needs_editor_approval}
	{set-label:label=published}
	{trigger}

	{trigger:pagerejected|approval=Editor|usergroup=editors}
	{set-message:style=warning}*An editor has rejected this draft.* Until an editor reviews and approves this draft, it will only be visible to the author and the editors. The editor left this comment: {quote}_@approvalcomment@_{quote}{set-message}
	{remove-label:label=published}
	{set-label:label=needs_editor_approval}
	{add-restriction:type=View|user=@user@}
	{add-restriction:type=Edit|user=@user@}
	{add-restriction:type=View|group=editors}
	{add-restriction:type=Edit|group=editors}
	{trigger}

	{trigger:pageupdated|haslabel=published|usergroup=!editors}
	{set-message:style=info}*The approved, published version of this page was modified.* An editor will need to approve the change(s) made to the page. The modifier can continue to update the draft if needed while awaiting editor review and approval.{set-message}
	{remove-label:label=published}
	{set-label:label=needs_editor_approval}
	{add-restriction:type=View|user=@user@}
	{add-restriction:type=Edit|user=@user@}
	{add-restriction:type=View|group=editors}
	{add-restriction:type=Edit|group=editors}
	{trigger}

	{trigger:pageupdated|haslabel=needs_editor_review|usergroup=!editors}
	{set-message:style=info}*Unapproved draft successfully modified.* An editor still needs to approve this draft. The page can still be updated by the modifier, if needed, while it awaits editor review and approval.{set-message}
	{trigger}

	{trigger:pageupdated|haslabel=needs_editor_review|usergroup=editors}
	{set-message:style=info}*An editor is editing this draft.* The page can still be updated by the modifier, if needed, while the editor is reviewing and editing the page.{set-message}
	{trigger}

{workflow}

Hi Roberto, I'm attempting to use Approvals Workflow plugin with the latest 2.8 beta version (there was a Confluence bug that was a showstopper for us), but I am receiving the following error:

Error: There was a problem loading the module descriptor: com.comalatech.confluence.workflow.WorkflowsInitializer.
Error creating bean with name 'workflowManager': Invocation of init method failed; nested exception is org.springframework.beans.TypeMismatchException: Failed to convert property value of type [com.atlassian.confluence.cache.tangosol.TangosolCacheManager] to required type [com.atlassian.user.impl.cache.CacheManager] for property 'cacheManager'; nested exception is java.lang.IllegalArgumentException: Cannot convert value of type [com.atlassian.confluence.cache.tangosol.TangosolCacheManager] to required type [com.atlassian.user.impl.cache.CacheManager] for property 'cacheManager': no matching editors or conversion strategy found

and similarly,

There was a problem loading the module descriptor: com.comalatech.confluence.workflow.WorkflowManager.
Error creating bean with name 'workflowManager': Invocation of init method failed; nested exception is org.springframework.beans.TypeMismatchException: Failed to convert property value of type [com.atlassian.confluence.cache.tangosol.TangosolCacheManager] to required type [com.atlassian.user.impl.cache.CacheManager] for property 'cacheManager'; nested exception is java.lang.IllegalArgumentException: Cannot convert value of type [com.atlassian.confluence.cache.tangosol.TangosolCacheManager] to required type [com.atlassian.user.impl.cache.CacheManager] for property 'cacheManager': no matching editors or conversion strategy found

Is it possible you could look into this?

Thanks

Hi,

 I am new to confluence. I am using Atlassian confluence 2.7.1. We are trying to use approvals work flow plugin. Even though I added or defined all the approvals in the " Browse space- space admin" I dont see approval checks in any page on space. I dont see any errors. Is approval work flow plugin compatible with confluence 2.7?

Any help would be appreciated.

thanks

Is there a way to allow the final reviewer to make edits and then approve the document without the document being submitted to the author for re-approval?  For example, if the author and reviewer(s) miss a minor typo, could the final reviewer correct the typo and publish the document without restarting the entire workflow approval process?

I have uninstalled and disabled this plugin a few times, because it wasn't ready to be enabled when people were using my wiki.

But now I'm getting the errors below when trying to install (The main error says there was an error loading the plugin, see log for more information or something)

Configuration manager
Error: There was a problem loading the module descriptor: com.comalatech.confluence.workflow.WorkflowConfigurationManager.
Can not overwrite an existing bean definition: workflowConfigurationManager Enable

(I'm editing this post now and putting manual linebreaks in the two errors below because they didn't word-wrap)

Workflows initializer
Error: There was a problem loading the module descriptor: com.comalatech.confluence.workflow.WorkflowsInitializer.
Error creating bean with name 'workflowsInitializer' defined in null: Error setting property values; nested exception is
org.springframework.beans.PropertyAccessExceptionsException: PropertyAccessExceptionsException (2 errors); nested propertyAccessExceptions
are: [org.springframework.beans.TypeMismatchException: Failed to convert property value of type
[com.comalatech.confluence.workflow.WorkflowConfigurationManager] to required type [com.comalatech.confluence.workflow.WorkflowConfigurationManager]
for property 'workflowConfigurationManager'], [org.springframework.beans.TypeMismatchException: Failed to convert property value of type
[com.comalatech.confluence.workflow.WorkflowManager] to required type [com.comalatech.confluence.workflow.WorkflowManager] for property 'workflowManager']

On a workflow page, these errors appear:

Unable to render content due to system error: Error creating bean with name 'com.comalatech.confluence.workflow.macros.WorkflowMacro' defined in null:
Error setting property values; nested exception is org.springframework.beans.PropertyAccessExceptionsException: PropertyAccessExceptionsException
(2 errors); nested propertyAccessExceptions are: [org.springframework.beans.TypeMismatchException: Failed to convert property value of type
[com.comalatech.confluence.workflow.WorkflowConfigurationManager] to required type [com.comalatech.confluence.workflow.WorkflowConfigurationManager]
for property 'workflowConfigurationManager'], [org.springframework.beans.TypeMismatchException: Failed to convert property value of type
[com.comalatech.confluence.workflow.WorkflowManager] to required type [com.comalatech.confluence.workflow.WorkflowManager] for property 'workflowManager']

I guess really, the plugin did install, just not correctly. When I try to uninstall, I get this error:

Error creating bean with name 'com.comalatech.confluence.workflow.macros.AwpConfigPlugin' defined in null: Error setting property values; nested
exception is org.springframework.beans.PropertyAccessExceptionsException: PropertyAccessExceptionsException (1 errors); nested propertyAccessExceptions
are: [org.springframework.beans.TypeMismatchException: Failed to convert property value of type [com.comalatech.confluence.workflow.WorkflowConfigurationManager]
to required type [com.comalatech.confluence.workflow.WorkflowConfigurationManager] for property 'workflowConfigurationManager']

Any ideas?

Sorry if I'm a complete bonehead, I can't get the plugin to work just for a single page. I create a test page with this markup:

{approval:Author|weight=1|final=false}
{approval:Reviewer 1|weight=2|hasapproval=Author|final=false}
{approval:Reviewer 2|weight=3|hasapproval=Reviewer 1|final=false}
{approval:Approver|weight=4|hasapproval=Reviewer 2}

Hello here is the test page.

Yet after saving I don't see the Approvals tab or anything on the page showing how someone approves. What could I be doing wrong?

thanks,
Leandro

Hello,

 I'm currently testing out this plugin. However, I would like to be sure it can meet my need. Can this plugin be used to mask unapproved content i.e. limit the viewing of unapproved content (to approval authorities) pending approval, upon which, restriction is lifted and the page/content becomes viewable by all intended?

Thanks

Ken

Roberto,

I am trying to use the following macro. I want to have reviewers for each page. They will not approve the page, but just denote that they reviewed it. I want the page to display each reviewer, however I can only get it to show the most recent reviewer. How can I change this to insert a new section for each reviewer?
[workflow}

[approval:Reviewed|user=[~user], reviewer1, reviewer2}

[approval:Page Reviewed|hasapproval=Reviewed|final=true|weight=100}

[trigger:pagecreated}
[set-message:style=note}Under Review[set-message}

[include-segment}
[metadata-list}
[metadata-list}
|| Author | [~user] |
|| Reviewers | [~reviewer1], [~reviewer2] |
[metadata-list}
[metadata-list}
[include-segment}
[trigger}

[trigger:pageapproved|approval=Reviewed}
[include-segment}
Page Reviewed by [~user]
[include-segment}
[trigger}

[trigger:pageupdated}
[set-message:style=warning}Page is being updated, see latest approved version[set-message}
Page is being updated
[trigger}

[workflow}

Sorry, I haven't figured out how to type in macros without replacing the { with something else.

Does anyone have any experience using templates with this plug-in? I need a way for the users to be able to choose the users for the workflow from a list of current users. I need to basically make the entire operation very simple; click a few buttons and have a workflow.

Thanks,

Ricky

it looks very cool but I have the following questions

What happens if you remove a page, does it still requires an approval before it is actually removed?

What happens if you rename or move a page, does it still requires an approval before it is actually moved or renamed?

Hi Roberto,

 are you able to give an indication on when compatibility with Confluence 2.8 may arrive?

I am on the cusp of upgrading from 2.5.7 to 2.7.1 so I'm trying to judge if I should continue with that or go to 2.8 instead.

I did notice that you mention a blocking issue, but I'm afraid I couldn't view those details.

 many thanks

 Matt.

Is there any way to add the name of the person who adds a particular label to a page, possibly using the trigger macro and the set-message macro or something? Maybe metadata?

Hi Roberto,

I can't seem to get the plugin to work with news item.

Gave authorization, created the correct workflow, added the macro to the theme but when I create a new blog post nothing happens! I only have triggers for blog posts and I see the workflow control in normal pages (weird!) but not on a blog post page!

Can you write a page with examples please? Thank you.

I added the feedback in this comment to this page:

Allow additional Conditions & logic to be used in {workflow} macros http://developer.atlassian.com/jira/browse/APRV-52

But I thought I'd post it here too in case I'm way off base.

I'd like to be able to say something like:

{workflow:space=myspace|label=!nocomments,!noworkflow|title=Tier 2 Home}

That would mean:

The workflow will be active on the space MYSPACE on any page under the TIER 2 HOME page that does not have the NOWORKFLOW label or the NOCOMMENTS label.

(This is not really a real-life scenario, but comes close.)

One wall I've run into is...

I can't use the pagecreated trigger to add a label to a page when a page is created that has a sticky label automatically added to it with the Label Management plugin.

I like making workflows active only if a certain label is on the page, but there's no way to enforce the workflow this way because you can't use the pagecreated trigger in a label-based workflow. I hope there will be some way around this soon...

Another wall I've run into is there doesn't seem to be a way enforce restrictions in a label-based workflow until a page is updated, since, again, label-based workflows don't support the pagecreated trigger.

And you can't seem to use a trigger with the labeladded event and make the addedlabel a sticky label. The workflow doesn't consider sticky labels added labels and thus doesn't execute the trigger on the pages that inherit the sticky label. Sadness all around.

I need to be able to make a workflow that automatically restricts a page when it is created, but only if it has a certain label on it (perhaps a sticky label added by the Label Management plugin). Or at least only if its under a certain parent page if the former won't ever be possible.

All of my issues seem to come down to the fact that I am starting to have to maintain two different types of approval workflows for two different groups within the same space. This is the reason why I can't just make a space-wide workflow.

Why can't I use this in a {set-message} or {send-email} or {set-restriction} macro?

{metadata-from:Last Changed By}
{metadata-from:Author}

etc

It's useless to use {include-segment} to set your own metadata because the metadata doesn't get overwritten. It just starts piling up and it starts calling obsolete data.

Just wondering! Thanks!

You've probably already seen this but just in case, thought you might like to check out this plug-in being entered into the CODEGEIST competition: http://confluence.atlassian.com/display/CODEGEIST/Confluence+Page+State+Plugin

Looks like there are some similarities with this plug-in... I see a good opportunity for these two plug-ins to complement each other nicely though - particularly this plug-in's workflow engine and the other plug-in's capability to handle multiple custom statuses other than approve/reject for example.

Thought it was at least worth a mention!

Just thought I'd share a quick tip - if you have the Reporting plug-in installed, you can create a link to the published version of a page with the following:

{report-link:content:id|prefix=/pages/releaseview.action?pageId=}published version{report-link}

So for example, you could add something like this in a trigger:

{set-message:style=note} (!)  Changes in this draft have not yet been reviewed by a moderator. If you are editing this page, you may continue to make changes in the meantime. If you only wish to view this page, we recommend referring to the currently {report-link:content:id|prefix=/pages/releaseview.action?pageId=}published version{report-link}.
{set-message}

Roberto, what do you think about setting up a 'Tips & Tricks' page for users to add this sort of thing to? There's a lot of neat things you can do with the plug-in - could end up with a pretty decent resource for users...

Hi Roberto,

I am trying to implement multi-layered approval workflow for each page created in the workspace.

Page Created > Approval 1 > Approval 2 > Approval 3 > Approval 4 > Approval 5 > publish

1. Is it possible to create a 6 step approval workflow?
2. If a user who is at approval 1 level creates a page, does it automatically follow the workflow?
3. If a user who is at approval 3 level creates a page, does it still need approvals (1 & 2) or does it only need approvals (4,5 & publish)?
4. I will be using Active Directory as my LDAP. Does this plug-in recognize the hierarchy defined in LDAP and follow automatic approval process based on the hierarchy?

Thanks!

Where are page approvals stored in the database?  Is there a way for an administrator to remove old approvals from a page (say a customer made a mistake and applied the wrong workflow - or accidentally applied two label workflows - or just wants to restart a page over again)?

Also, what happens if a page that is approved gets restored to an old (unapproved) version?  In preliminary testing of this, the approval icons still show, but they show the version number of the page that was approved (not the current reverted version).  Can someone explain how this process is supposed to work?  Maybe I am not interpreting it correctly.

Thanks!

I activated my workflow on an existing space with quite a few pages (~50). As far as I have found out I have to got through each and every page making the initial approvals manually (since all pages are now drafts and not accessible to users without edit permission).

Is there a way to automatically set the final approval on all pages in the space? 

One more problem/queation:

I have a two stepworkflow. I want to send an email to the user who approved Step 1 in case Step 2 get's rejected. How do I reference the user in the step 1 approval?

Hello Roberto!
I am writing another Confluence plugin that gathers page information.
I need to determinate programmatically at least which pages are "fully approved" and which are not.
Should I look for this information in PageManager, ContentEntityManager ?
(You have mentioned "The approvals are stored as Content Properties, which are not associated to page versions" )
Please give me a hint!

Hi
All my pages have a banner GIF that is defined in the space as an attachment to a single page. If the current version of the page is the published version, then this banner displays well in both the published and non-published versions.
If however I edit a published version, the page in the "published" tab can't render the image - it displays "Unable to render embedded object: File (KnowledgeBase_TechnicalSolution.GIF) not found."

How can I avoid this (other than the obvious of not using an image!)

Regards
Hamish

Template bug with IE 6 and Approvals Workflow?
Browsers: IE6.0.2900, FF2.x, FF3.X
I've successfully used workflow, utilizing workflow-include, in all browsers. I've made workflow-include work with the basic, simple templates in Confluence 2.8 for ONLY FF2 and FF3. There seems to be a bug with IE6. In the templates section I click, create page from template, enter my data, and click the "Insert Variables" button at the bottom of the template. Nothing happens. No throbber movement, nothing. In that same page I try approving/rejecting for my approvers that warning icon appears in the lower-left corner. I look at the error and it says:
line: 169
char: 9
error: object expected
code: 0
We only use IE in my company - FF is a personal luxury. What can I do to get around this bug?

Hi!

There seems to be a strange bug or maybe I am doing something wrong. The problem is that once an approval workflow is defined for a particular space and it is assigned to a label, suddenly all pages in that space become unapproved and therefore inaccessible to read-only users (even those pages that do not have the label assigned!).

Steps to repeat the problem:

1. Create a brand new space.
2. Create two pages (let's call them A and B) in the space.
3. Create another page with any arbitrary workflow configuration and associate it with label 'approve'.
4. Assign the label 'approve' to page A.

Expected result: Approval line appears for page A and this page becomes invisible to read-only users. Page B is unaffected and is still viewable by read-only users.
Actual result: Approval line appears for page A, but both page A and B become invisible to read-only users.

We are using Confluence 2.8.0 and version 1.4 of this plug-in.

Here is our workflow configuration:

{workflow:label=approve}
{approval:Draft completed|weight=10|user=user1}
{approval:Ready for publishing|hasapproval=Draft completed|final=true|user=user2|weight=20}
{workflow}

Thanks for any ideas and sorry if there is something stupid that I have missed!

Hi,

why is this possible?

{approval:Author|weight=10}
{approval:Reviewer|hasapproval=Author|weight=20}
{approval:2nd Review|hasapproval=Author|weight=30}
{approval:Editor in Chief|hasapproval=Reviewer|weight=40}

1. An user approved the "Author" approval.
2. An user approved the "Reviewer" approval.
3. An user approved the "2nd Review" approval.
4. An user rejected the "Author" approval.

Why can an user reject the "Author" approval although the following approvals are approved?

We are interested in approving comments, like this, rather than page edits.

Storytelling...
Our campus IT department uses Confluence to identify needs, assess resources, gather functional requirements and communicate during development/implmentation. In order to get input from as many potential users, both those we know about with Confluence ID's and those we may not know about (who by the way always have the best issues to contribute), we leave Confluence open for anonymous commenting (not editing). Each day Confluence pushes out daily reports to the campus were folks can see the current issues under discussion, development and deployment. If they see something that they may have an affinity for, or expertise in, they go to the page and comment on the subject. Project managers are then required to answer the question or embed the issue directly into the body of the Confluence page. The test for addressing the point raised is, "if the person came back to the page, would they ask the same question?"

Unfortunately, even with CAPTCHA on, some bad posts are from humans (students can also participate). We have received several rude or offensive posts and even some from vendors who are promoting, rather than collaborating.

The result is that a few folks want to turn off anonymous comments due to obscenity concerns.

Use Case...
An anonymous user finds a page of interest and would like to contribute an idea. They click on the "Add Comment" button, the comment form appears, and enter their comment through the RTE or Wiki markup form. After placing their comment, they can enter their email address to be notified when the comment is approved and posted and receive notifications of follow-ups. They click "Post" and the browser screen updates notifying the anonymous user that their comments have been submitted to the "page's owner."

Once an anonymous comment is submitted, an email is sent to the "page's owner" (the page's owner would be the person who originally created the page by default or defined later by the original author), with a copy of the comment, an indication of which page was commented on, a place for a response to the comment (if an email was given) and an "Approve" "Deny" option.

If the page owner approves the comment, it is posted just like normal user comments.

If the page is denied, an email is sent back to the anonymous commenter telling them they were denied and, if a response was included, why.

Is there something close to this approach available through the Approvals Workflow Plug-in?

Still a bit confused...

 I've been playing with the Approvals Workflow plugin seriously for about two weeks but there are a few things I can't quite figure out...

1. What is a "value reference"? Why do I need to put @ front and back when I reference them?
2. What is "workflow-include" used for? Is it so if I have multiple workflows I can point to one in particular, like
   {workflow-inlcude:johns-workfow}?
3. Is it possible to have more than just two options for approvals - say, approve, reject, question?
4. Can I change the look of approvals bar... make it vertical instead of spread across a page?

Metadata woes.

I created a workflow that is applied to request tickets. The request tickets are created from a live template that uses the scaffolding macro. Fields such as Business Sponsor (which will be a confluence user id) are defined per the scaffolding syntax (text-data:Business Sponsor|type=line|width=200px}{text-data}). The workflow is supposed to send an email to this Business Sponsor. How do I use in my workflow the Business Sponsor value that I captured in my page?

I have just started using this plug-in and am having some trouble with the approvals. I have not created any work flows yet, just put some approvals on one of my spaces. What happens is that when i publish a page, and then edit it after that publishing but don't publish the newer draft, the macros on the published page no longer work properly. The macros on the page are a view file macro and a children macro. I don't know if i am just missing something or if i have to make a JIRA request on this issue?

Hi Roberto

I have a question regarding the Approvals Plugin and the Content Publishing Plugin: While the CPP will delete attachments on a publish, it does not seem that this is done when a page with deleted attachments is published to its "Live" Space.

This seems a little bit confusing (and inconvenient ) to me as I would expect the same behaviour for publishing via the CPP itself and via the {publish-page} macro.

Could you clarify this a little bit?

Thanks a lot and best regards
Johnan

Hi Roberto,

I use a couple of set-message macros in my workflow triggers and would like them to be only visible to admins and contributors. Via the plugin configuration only the approval lines can be hidden, how can I hide the message boxes?

Best Regards

Thomas

Hi,

I found a (very minor) bug in the mouse-over text. Workflow configuration looks like:

{approval:Freigabe|hasapproval=Autor|weight=20|user=j105280,j133100|user=!@First Approver@|final=true}

I'm using this in order to prevent an author from doing the final approval in a two-step workflow. The mouse-over text for the "Freigabe" Approval reads
"Waiting for approval from j105280, j133100 or j105280"
where j105280 made the author approval.

The j105280 should actually not show up in the mouse-over text at all.
I raised APRV-165
Regards

Thomas

Hi,

we activated the approval plugin for a space which contains already a lot of pages. It seems to us that we have to approve now all pages. Is there a possibility to approve all pages with one or two steps?

thanks,

Daniel

Hi Roberto,

Is there a way for users to pick the reviewers and approvers dynamically?

Hi,

is it possible to use the approval plugin without an approval? I want to define a workflow which only send an email when a new page is created. If I activate such a workflow all users with read-only permissions in this space can't view the pages any more.

Daniel

Hi Roberto,

Just wanted to ask if this is possible, Scenario: Workflow has 3 approvers, so all 3 should approve before going to the next step. What if the user wants to proceed to the next step with only 1 approver (maybe because the other 2 are absent or out of the ofc and the they needed to proceed.)

Thanks,

Can approvals be tied into the page permission settings? I'd like pages to be viewable and editable only by those in the user group that can approve them. The groups will change from state to state.

If this is not part of the approvals plugin, would it work to programmatically move the page to a parent that has the appropriate permissions for the group as part of the state transition?

Hey Roberto,

I have run across a problem in which the approval section at the top of the page is not being generated. It looks like I am doing all of the markup correctly as this had worked on another page (I had actually had a problem limiting the pages within the space that were affected by this macro while i was trying it out so it had to be moved) and I am not getting any pink bars telling me otherwise. I have gone over the Markup and nothing is sticking out as a reason why this macro wouldn't work, I have even removed the page limitations on it so it should have affected the whole space.. Any input would be much appreciated.

Thanks a ton for the advice, everything seems to be in working order now.

After playing around a bit I have noticed that in the overview for the publish workflow macro you had mentioned that it was created for the purpose of updating information in one test/demo space to later be approved to a public space when it is finalized. Is this macro limited to just publishing information from one space to another, or would it be possible for me to create a parent page within an existing space and utilize the publish workflow macro to have various child pages publish their information to that page?

I use Approval Workflow plugin v.2.0.1. At the page that should be approved I added {workflow-include} macro, and it renders approving possible actions. There is State link at this part of page, but when I hover mouse over this link, I expect to get workflow image (build with Graphviz plugin), but I get an error (see text below) instead. What may be the problem? What should I edit in graphviz.properties file?

flowchart: No useable executable name defined in graphviz.properties
graph [ fontname="Verdana", fontsize="9", fontname="Verdana", fontsize="9"]
Draft [ fontname="Verdana", fillcolor="#FF8306", fontsize="9", fontname="Verdana", fontsize="9", URL="#node1"]
Draft [ fontname="Verdana", fontsize="9"]
Draft -> "In Approval" [ style="dotted", weight="2", fontname="Verdana", fontsize="9", label="Author"]
"In Approval" [ fontname="Verdana", fontsize="9"]
"In Approval" -> Completed [ style="dotted", weight="2", fontname="Verdana", fontsize="9", label="Manager"]

I need to add the following macros automatically to all pages:

{pagestatus}
{workflow-include}

But I want user (page author) not to add it manually and not to see it at wiki markup. Look's like these macros should be hidden at the wiki markup, hardcoded...

I tried to use template, than add it to the workflow property headertemplate , but these macros do not display. Also the way editing layout didn't help.
At the first presentation of this page I've noticed, that page author do not add macros to the page, but approving is available.

How can I resolve the problem?

Hi,
I am new to confluence, I found this plugin in useful,

Our requirement is to have workflow for documents,

Can some one tell me how can I apply this plug in to documents instead of pages.

Thanks

The workflowreport with user=@self doesn't seem to work as I expect it. I would expect to only see pages with approvals that are e.g. pending that I myself can/must approve. Am I mistaken?

I am using the following code:

{workflowreport:user=@self}