 | Open or closed? It's your call.
Confluence gives you the choice to make the site as open or as closed as you wish. Here are some points to consider:
- As a tool for communication and collaboration, Confluence is at its best when all your users can participate fully.
- So it's advisable not to restrict users unless you have a good reason for doing so.
- Confluence keeps a history of all changes to pages and other content. So it is easy to see who has changed what, and to reverse any edits if required.
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How permissions work in Confluence Team Hosted
There are three levels of permissions in Confluence Team Hosted:
- Account administration permissions – Every Confluence Team Hosted site has at least one account administrator, who can manage users, assign permissions and perform other site-wide functions.
- Space permissions – Every space has its own, independent set of permissions.
- Page restrictions – Page restrictions allow you to control who can view or edit individual pages. You can set page restrictions when editing a page, using menus below the text-entry box. The Confluence User Guide has more information.
Permissions can be granted to:
- Users – You can set space permissions and page restrictions for individual users. You can also grant administrator permissions to individual users.
- Groups – You can assign users to groups, and then set space permissions and page restrictions for each group.
More about users and groups:
- You cannot grant access to anonymous users in Confluence Team Hosted. Only registered users of your site can view and/or update your content.
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Your Confluence Team Hosted account has a default group. The group name is <your_account_name>-users. For example, if your account name is 'Acme', the default group is 'Acme-users'. All the users on your site are members of this group.
 | What should new users see?
All new users are automatically members of the default group. So you should only give the default group access to spaces which you want new members to see as soon as they accept your invitation.
- If you do not want newly invited users to have access to any spaces, do not give the default group access to any spaces.
- An idea: Create a 'Welcome' space and give the default group access to that space only.
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Read more about the default group.
Managing your users and groups
The 'Account Administration' option allows you to manage your users and groups. You will find this option in the dropdown list which appears when your cursor hovers over your name at the top of the Confluence screen.
Further information:
Getting started with permissions
Refer to 'Getting Started' for help with your initial user and group management. There is also an example which shows a typical scenario.
Related topics
