Configuring Columns

In Work mode, a board displays vertical columns. By default, each board contains three columns, called 'To Do', 'In Progress' and 'Done'. You can add, delete, rename or move these columns if you wish. You can also choose which JIRA workflow status(es) each column is mapped to, and whether any constraints apply to each column.

(info) Note that only the administrator of a board (or a person with the 'JIRA Administrators' global permission) can configure a board's columns.

Editing Columns

To edit a board's columns:

  1. Select Agile > Manage Boards from the top navigation bar, then click the Configure link corresponding to the board of interest.
  2. Click the Columns tab.

  3. Edit the columns as described in the following table and the screenshot (below).

    To do the following:

    Do this:

    Add a new column

    Click the Add Column button at the right of the page. A new column named 'New Column' is added in the 2nd-last column position.

    (info) If you are using Simplified Workflow, then a new status will automatically be created to match your new column.

    Change the name of a column

    Click in the name area of the column, modify the existing name and press Enter.

    Delete a column

    Click the trash-can icon at the top-right of the column.
    (info) Any JIRA workflow statuses that had been mapped to the deleted column are moved back to the 'Unmapped' column.

    Move a column

    Hover over the horizontal 'grid' icon, then drag the column left or right to its new position. Wait until other columns have shifted position before dropping the selected column to its new position.

 

Screenshot: the 'Board Configuration' screen — 'Columns' tab.

Note, each column has a blue, yellow or green colour, as shown in the screenshot above:

  • The single leftmost column will always be blue, representing items in 'new' ('To Do' in screenshot above) state (as per our design guidelines).
  • The single rightmost column will always be green, representing items in a 'successful' ('Done' in screenshot above) state.
  • The middle column (or columns if you add more) are always yellow, representing items in progress ('In Progress' in screenshot above).

These columns are important, particularly the leftmost and rightmost column. A number of reports and gadgets show data related to whether an issue is new, in progress or successful. Consider the examples below:

  • Sprint Health Gadget — The blue, yellow and green sections of the sprint progress bar reflect the statuses that are mapped to the relevant columns in the column configuration.
  • Sprint Report — an issue is considered complete (done) when it is in a status that is mapped to the 'successful' (rightmost) column in the column configuration.

Mapping Columns to JIRA Statuses

By default, a board's columns are mapped to the default JIRA statuses as shown in the following tables. You can change this if you wish. For example, if you are using additional, customised JIRA statuses, you will probably want to map them to appropriate columns in your board.

If your board's project is using the JIRA default workflow:

Default column Default mapped JIRA statuses
To Do Open, Reopened
In Progress In Progress
Done Resolved, Closed

 ... or ...

If your board's project is using Simplified Workflow:

Default column Default mapped JIRA statuses
To Do To Do
In Progress In Progress
Done Done

  


To edit the mapping of JIRA workflow statuses to columns of a board:

  1. Select Agile > Manage Boards from the top navigation bar, then click the Configure link corresponding to the board of interest.
  2. Click the Columns tab.

  3. Change the mapping statuses as described in the following table and Screenshot 1 (above).

    To do the following:

    Do this:

    Map a status to a column

    Drag a status from the Unmapped column to the appropriate column on the right.

    Unmap a status from a column

    Drag a status from its current column on the right to the Unmapped column on the left.

    Change the column mappings of a status

    Drag a status from its original column to its relevant new column.

    (info) All statuses configured in the JIRA server are available from the board Configuration page. However, some statuses (in particular, custom statuses) may not be available for issues on your board if the JIRA workflow(s) used by these issues do not utilise those statuses.

 

(tick) See the Tutorial - Adding a Column to a Board for an example of creating a new column and mapping it to a new JIRA status.

 

Adding a new Status

If your board is using Simplified Workflow:

  1. Select Agile > Manage Boards from the top navigation bar, then click the Configure link corresponding to the board of interest.
  2. Click the Columns tab.

  3. Click the Add Status button at the right of the page.
    (info) Note that the Add Status button is only available if you have the JIRA 'Project Administrator' permission for this board's project.

If your board is not using Simplified Workflow, please follow the Tutorial - Adding a Column to a Board.

 

Deleting a Status

If your board is using Simplified Workflow:

  1. Select Agile > Manage Boards from the top navigation bar, then click the Configure link corresponding to the board of interest.
  2. Click the Columns tab.

  3. Drag the status to the Unmapped Statuses column.

  4. Click the delete icon (trash can) for the status you wish to remove.
    (info) Note: that you can only delete a status if you have the JIRA 'Project Administrator' permission for this board's project.
    (info) You can only delete a status if there are no issues that currently have that status.
    (info) If any other workflows are using this status then the status will be removed from your workflow, but not deleted.

If your board is not using Simplified Workflow, you can only delete a status vis the JIRA administration interface — please see the JIRA documentation on Configuring Workflow.

 

Setting Column Constraints

Constraints specify how many issues a column can contain. You can specify constraints for all columns, or just some of them.

You can choose to exclude sub-tasks from the count. This is useful if you want to constrain the number of major tasks (stories) your team is working on, rather than the total number of individual tasks. This is likely to be more relevant to Scrum teams than to Kanban teams.

To set 'Maximum' and 'Minimum' constraints for a column of a board:

  1. Select Agile > Manage Boards from the top navigation bar, then click the Configure link corresponding to the board of interest.
  2. Click the Columns tab.

  3. Edit the constraints as described in the following table and Screenshot 1 (above).

    To do the following:

    Do this:

    Enable column contraints
    In the Column Constraint drop-down, select either Issue Count or, if you don't want to include sub-tasks in the column count, Issue Count, excluding sub-tasks. Setting 'Issue Count' or 'Issue Count, excluding sub-tasks' will show the issue count in each column.
    Set a column's 'Min' constraint

    Click the yellow box at the top of the column, type the new value and press Enter.

    Set a column's 'Max' constraint

    Click the red box at the top of the column, type the new value and press Enter.

    Remove a column's 'Min' constraint

    Click the yellow box at the top of the column, delete the current value and press Enter.

    Remove a column's 'Max' constraint

    Click the red box at the top of the column, delete the current value and press Enter.

    Remove constraints for all columns
    In the Column Constraint drop-down, select None.

 

 

Last modified on May 23, 2014

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