Summary

This article describes how to create an Automation Rule using the Lookup Issues action (available in Automation for Jira from the version 9.0.1), which will send an email with the list of issues that were part of a Sprint that was completed.

Environment

• Jira Data Center Only (This article does not apply to Jira Server licenses)
• Applicable Jira / A4J (Automation for Jira) versions:
  • Jira 9.11.0 and any higher version (this Jira version ships with A4J 9.0.1)
  • OR Jira 8.20.0 and any higher version, in combination with A4J 9.0.1

Solution

Rule configuration details

The rule will need to be configured as follows:

• Add the Sprint Completed trigger

• Add the Lookup issues action with the JQL below (feel free to adjust it to your liking):

  Sprint = {{sprint.id}}

• Add the Send email action with the settings below:
  • In More Options, untick the option Convert line breaks to HTML line breaks 
    

  • To: Choose the Jira group of your choice

  • Subject: You can use the suggestion below:

    List of issues from the completed Sprint {{sprint.name}}

  • Content: You can use the suggestion below, which will list all the issues along with their URL, summary, and assignee:

    {{lookupIssues.size}} issues were part of the completed Sprint {{sprint.name}}:
    <ol type="1"> {{#lookupIssues}} <li><a href="{{url}}">{{key}}</a> - {{summary}}</li>{{/}}</ol>

Screenshot of the rule

The complete rule is illustrated in the screenshot below:

Example of email sent by this rule