Exporting Confluence Pages and Spaces to PDF

This page explains how you can export individual Confluence pages, blog posts, entire spaces or selections of pages into a single PDF file. 

Exporting single pages

You can export a Confluence page to PDF. This option exports a single page and is available to all users who have permission to view the page.

  • Go to a page in the space and choose Tools > Export to PDF. Follow the prompts to export the page.

Note that the export of a single page to PDF applies any PDF stylesheet customisations, but does not apply any PDF layout customisations. To make your PDF layout customisations apply to a single page exported to PDF, use the 'multiple page' method described below to export that single page only. See Customising Exports to PDF.

Exporting a blog post

You can export a Confluence blog post to PDF. This option exports a single blog post and is available to all users who have permission to view the page.

  • Go to a blog post and choose Tools > Export to PDF. Follow the prompts to export the page.

Blog posts can only be exported individually. Blogs cannot be exported at the space level. 

Exporting multiple pages or the entire space

Using Confluence's space export functionality, you can convert multiple pages or an entire space to PDF.

To use the space export functionality, you need the 'Export Space' permission. See the guide to space permissions.

To export a space or selected pages to PDF:

  1. Go to the space and choose Space tools > Content Tools on the sidebar. 
  2. Choose Export. This option will only be visible if you have the 'Export Space' permission.
  3. Select PDF then choose Next
  4. Decide whether you need to customise the export:
    • Select Normal Export to produce a PDF file containing all the pages that you have permission to view.
    • Select Custom Export if you want to export a subset of pages.
  5. Select the pages you want to export.
    • You have the option to Select All or Deselect All pages.
    • When you select a page, all its child pages will also be selected. Similarly, when you deselect a page all its child pages will also be deselected.
  6. Choose Export.
  7. When the export process has finished, download and save the PDF file as prompted.

If your space uses the Documentation theme:

  1. Choose Browse > Space Operations
  2. Choose PDF Export from the left menu.
  3.  Follow the steps above to export the Space.

Customising the appearance of PDF exports

You can add a title page, a table of contents and customised headers and footers to the PDF output. For more advanced customisations, you can apply Cascading Style Sheet (CSS) modifications. These customisations are specific to each space. You need the 'Space Administrator' permission to be able to apply these customisations. For more information, see Customising Exports to PDF.

Notes

  • Comments on the page are not exported to the PDF file.
  • Only image attachments that have been inserted into a page are included when exporting to PDF.
  • To export a PDF containing international text, you need to install a Unicode font in Confluence.
  • Blog posts can be individually exported, but are not included when you export a space to PDF. 
  • If you have 'Space Administrator' permissions, the link to customise the PDF Stylesheet is provided at the top of the page tree, as shown in the screenshot above.
  • Confluence's PDF export feature is designed to handle a wide variety of content. However, on rare occasions the PDF Export process may fail due to an unrecognised customisation. If that happens the PDF export screen will indicate the title of the page in which the problem occurred, to help you diagnose the cause of the failure.

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