Adding or Removing Users in Groups

If you are a Confluence Administrator, you can add users and groups, and assign users to groups, in order to determine their permissions.

This page tells you how to add a user to a group or remove a user from a group. For an overview of users and groups, please refer to Users and Groups and Managing Confluence Users.

You can edit group membership in two places:

  • From the group management screen.
  • From the user management screen for a particular user.

Both methods are described below.

Adding and removing members via the group management screen

This is the recommended method. It allows you to manage the group membership for a number of users at the same time.

To add members to a group:

  1. Choose the cog icon , then choose General Configuration under Confluence Administration.
  2. Choose Groups in the left-hand panel.
  3. The 'Groups' screen appears, showing a list of groups. Choose the group to which you want to add users.
  4. The 'Group Members' screen appears, showing the users who belong to the selected group. Choose Add Members.
  5. Type the username(s) of the people you want to add to the group.
    • If you want to add more than one member, separate the usernames with commas.
    • You can also search for and select users by choosing the search icon, as described in Searching for Users.
  6. Choose Add to add the member(s) to the group.

To remove members from a group:

  1. Choose the cog icon , then choose General Configuration under Confluence Administration.
  2. Choose Groups in the left-hand panel.
  3. The 'Manage Groups' screen appears, showing a list of groups. Choose the group from which you want to remove the user.
  4. The 'Group Members' screen appears, showing the users who belong to the selected group. Choose the 'Delete user from group' icon next to the user whose group membership you want to remove.

(warning) The information on this page does not apply if you have multiple Cloud apps. If you are only using Confluence Cloud, the information does apply.

Screenshot: Adding members

Editing group membership from the user management screen

You can update a user's group membership from the user management screen. This functionality allows you to update one user at a time.

To add a user to a group or remove a user from a group:

  1. Go to the user management screen for the user concerned. There are two ways to do this:
    • Either,
      • Go to the user's Profile and choose Administer User on the user's profile screen.
    • Or, Choose the cog icon , then choose General Configuration under Confluence Administration.
      • Choose Users in the left-hand panel.
      • The 'Users' screen appears. You can now choose to 'Show all users' or you can search for a specific user by entering all or part of the person's username, full name or email address. For more details about the user search, see Searching For and Administering Users.
      • Choose the username you want to edit.
  2. The 'View User' screen appears. Choose Edit Groups.
  3. Select the group(s) for this user. To remove a user from a group, remove the tick mark in the relevant check box.

Screenshot: Editing a user's groups

Notes

You may define multiple user directories in Confluence, so that Confluence looks in more than one place for its users and groups. For example, you may use the default Confluence internal directory and also connect to an LDAP directory server. In such cases, you can define the directory order to determine where Confluence looks first when processing users and groups.

Here is a summary of how the directory order affects the processing:

  • The order of the directories is the order in which they will be searched for users and groups.
  • Changes to users and groups will be made only in the first directory where the application has permission to make changes.

See Managing Multiple Directories.

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