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Use Labels to Categorize Spaces

Organize your Space

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If you've got lots of related spaces, you can use labels to group them together into categories in the Space Directory.

For example, if you're in an IT team who work on a number of projects, each in a different space, you could label each space 'IT-projects-open'. Then in the Space Directory you could select IT-projects-open to see all your current IT project spaces. 

You can add as many space categories to a space as you need, so that if, for example, two different teams are working on a project together, you can add labels for both teams and space will appear under both categories.

Labels are easy to add or remove, so if your needs change, you can always recategorize your spaces. 

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Categorize a space

You need space administrator permissions to add categories to a space.

  1. Go to the space and choose Space tools > Overview from the bottom of the sidebar
  2. Choose Edit next to Space Categories.
  3. Under Space Categories, enter your category name and choose Add.
    Alternatively, choose a category in the list of Suggested Space Categories.
  4. Choose Done.

Add a space description

Help make it easier to find the right space within a category by adding a description to your space:

  1. Go to the space and choose Space tools > Overview from the bottom of the sidebar.
  2. Choose Edit Space Details.
  3. Under the Description field, type a short description to tell visitors what your space is about, then choose Save.

View spaces in a category

To see what spaces are in a category, choose Spaces > Space directory in the Confluence header, then select one of the categories from the list.

You can also view spaces by category by using the  Spaces List Macro and filtering by category. 

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Head to My Spaces in the Space Directory to see all your favorite spaces. When viewing a space, you can choose the star icon next to the space title in the sidebar to add it to My Spaces so that it's easier to find later. 

Remove a space from a category

  1. Go to the space and choose Space tools > Overview from the bottom of the sidebar
  2. Choose Edit next to Space Categories.
  3. Under Space Categories, choose the x icon next to each category that you want to remove.


(warning) If you remove all spaces from a category, the category will no longer appear in the Space Directory. There's no way to bulk remove a category, but you can choose the category in the Space Directory to find all the spaces it appears on, and then remove it from each space. 

Search within a space category

You can search for content within a specific space category using the search filter. 

To search within a Confluence space category:

  1. Click the search field in the top-right of Confluence to open the search panel.
  2. Click the Space category filter on the left.

  3. Start typing the category name and choose from the list of possible matches.

Learn more about searching Confluence.

Last modified on Jan 31, 2022

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