Create a Space

There's no limit to the number of Spaces you can create in Confluence. Set up a space for each team and project to start with, then create more depending on your needs.

Each space in Confluence:

  • Has an overview, pages, and a blog
  • Can have its own logo
  • Has its own set of permissions, as set by the space admin(s)

For example:

  • An IT team could create one overarching space with all their roadmaps, details of sub-teams, and a list of all the people and roles within that team.
  • They could then create a new space for each sub-team, such as Quality Assurance, Developers, and Documentation, with guidelines, long term plans, and knowledge articles within them. 
  • Each project that these teams work on could also have its own space, which could be linked to the team spaces using labels.

Create a personal space

Your personal space is always owned by you, and you can use it to store your individual work, keep track of tasks, blog about what you've been working on, or just use it to polish your pages before you move them into another space.

To create a personal space (you'll need the Personal Space global permission):

  1. Choose your profile picture at the bottom of the sidebar, then choose Add personal space...

  2. Hit Create

You can change the permissions for your space at any time to determine who can and can't access the content. If you want it to be a private sanctuary, that's no problem.

Create a personal space

Starting March 2018, we're making some changes to personal spaces to give you greater control over your personal data. Now when you create a new personal space:

  • Your username won't be used in the URL for your space, and
  • Your name won't appear anywhere in your space's overview

Once you leave your team, your personal space will be archived. Additionally, the name of your space will be changed to "Unknown user" for your privacy. You'll also appear as "Unknown user" in comments and mentions.

Teammates can still search for your pages and posts by checking the "Search archived spaces" box.

Create a team or project space

You can create a site space for any team or project that would benefit from having a place where people can work together and store related files. You can create these as blank spaces, or use templates, called space blueprints, to help you create team spaces, knowledge base spaces, or documentation spaces.

  1. Click Spaces in the Confluence sidebar and click Create space
  2. Pick a space type
  3. Enter the required details and create your space

(warning) Choose your space key carefully as you can't change this later.

Each space you create will automatically have an overview that you can customize to display relevant information for people viewing the space. If you use a space blueprint when creating a space, it'll customize the overview for you.

(info) To create a team or project space you need the 'Create Space' global permission.

Create a site space

Change your space name

Your space name isn't set in stone. If you change your mind, you can also change the name.

  1. Click on the space name in the sidebar and choose the cog icon ()

     to open the overview
  2. Click Edit space details and type in a new name

Space permissions

Each space is created with a set of default permissions. The user who created a site space is automatically granted 'space admin' permissions for that space, which means that they can then grant permissions to other users and groups. See Permissions and Restrictions for more info.

(info)  Administrators can edit the permissions of spaces in their Confluence site at any time.

Linking related spaces

You can link related spaces together using labels. This will create categories in the space directory for each label, grouping all spaces with that label together. 

  • You can also add a space description to make it easier for visitors to find the right space within each category. 

  • To help navigate between related spaces, you can use the Spaces List Macro on a page and filter by category. This will let you insert a list of all the other spaces in a certain category into your space. You can use this, for example, to keep a list in your team space of all the project spaces your team is working on. 
  • If you want to link to only certain pages of related content, rather than whole spaces, you can use the Content Report Table Macro. You can use this, for example, in a space that functions as a workplace directory, to create a list of all the team pages with everyone's roles and contact details across your organization. 

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  • If your needs change, or your spaces grow too big, it's easy to copy or move content from one space to another. 
  • If you no longer need a space, such as when a project has been completed, you can archive it. This makes it less visible but retains the content on your site so that you can still refer back to it later.
Last modified on Feb 13, 2019

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