Create, edit, and publish

If you think of spaces as folders, then pages are what you fill those folders with.

In Confluence, you and your team can work on pages together. You can write at the same time, track changes, and give each other feedback.

Pages are more than just words: you can also add macros like calendars, activity streams, and roadmaps to create powerful and dynamic pages that let you plan events, track sprint progress, maintain a knowledge base, and more.

On this page:


Creating content

You can create a page from anywhere in Confluence—just hit  in the sidebar and you're ready to go. 

Confluence create page interface


 

  1. Parent page: Your new page will be a child of the page you were on when you hit .
  2. Space: If you hit  from outside of a space, you'll need to select a space for your page to live in, and your page will be created under that space's overview. The default option will be your personal space.
  3. Page templates: Choose what kind of page template you'd like to start with. Confluence comes with prepackaged templates, which you can alter to suit your needs on both a site-wide and space-wide basis. Any other templates you create will also appear here. Blog posts are slightly different in that they're not a template. They function just like pages, but instead of living in the page tree, they live in the blog roll where they're organised chronologically, and are ideal for sharing news and updates.

Once you decide on a blank page or template, you can start adding content to your page.


Can't create a page or blog?

To create a page or blog post, you need the Add Blog or Add page permissions for that space.

 

Collaborative editing 

You and up to 11 teammates can edit a page together in real time in Confluence.  Changes save and sync automatically, so that everyone editing sees the same thing. 

page with multiple people editing

 

  1. Invite to edit: Click on the plus sign to invite others to edit your page with you from inside the editor. Either copy and send them the page link, or send them a Confluence notification which will reach them via email and workbox. 
  2. Avatars: People who are currently editing have colored avatars, while people who've made edits and left the page appear in greyscale. 


Drafts

If you've started scribbling and you're not quite sure if you're going to do anything with it, you can just close the editor without publishing. Confluence autosaves as you go, so this creates a draft – an unpublished page or blog post that you can get back to at any time by heading to Your work > Drafts from your sidebar. 


tip/resting Created with Sketch.

We recommend only keeping your work as a draft when it's in a very early stage. This is because changes can't be tracked in a draft, and you can't roll back to previous editing sessions - both of which you can do for published pages.  

Instead, it's recommended you publish your page even while it's in mid-work, and do one of the following:

  • Use a status macro to mark your page work-in-progress: You can also change this to say under reviewdoneneeds revisinglooking for feedback, or any other step of your workflow. 
  • Move your pages as you work: If you've got an external facing site, or if your team is writing something like policies for the rest of your organisation, you can work on them in your team space, and then move them to an external facing space once they're done. Alternatively, you can work on something in your personal space, and then once it's been polished, move it to the official space that it needs to be under. 
  • Lock down pages until ready: Working on something that you don't want everyone to know about until it's ready? Lock down your page while you work on it, and only change the page restrictions once it's ready to go public. 



Drafts and privacy

Drafts don't have an actual location and don't show up in searches, so they start off invisible to anyone except the person who created them. If that person then shares the draft URL or invites others to edit that draft with them, those people will also be able to see and edit the draft.


Delete a draft 

To delete a draft, hit the more options menu (ellipsis) while editing, and choose Delete unpublished page. Deleting a draft is permanent and can't be undone.  

delete and close options are at the bottom right of the page
 
  1. Delete unpublished page: Permanently deletes your draft.
  2. Close: Closes the editor, saving your draft.


Naming content in Confluence

To help your users find what they're looking for, give your pages, blogs, and attachments relevant, easy to search for names. Here are a few other things you should also keep in mind:

  • We recommend not using special characters in names, as they may not be found using Confluence search and can cause some Confluence functions to behave unexpectedly.
  • Unnamed drafts get called Untitled. Make sure you give pages a working name so you can tell your drafts apart.


Preview

As you edit, you can choose more options menu (ellipsis) Preview for a peek at what your finished page will look like.


Publish

Publishing in Confluence is like saving a document in your word processor. Unlike a word processor, though, Confluence creates a new version of your work each time you edit and publish. This means that you can go back and see your page history, and, if necessary, revert back to a previous version of your work.

Publishing closes the editor and takes you back to viewing the page. Once a page is published, you can find it in the page tree, under the parent page from which it was created. If you publish a blog post, it will live in the blog, which is organized chronologically. It's easy to move and reorganize pages, so you don't have to worry if you've published to the wrong place. 


Change comments

Each time you publish a page, add a comment about what you changed so it's easier to keep track of how a document is progressing . Change comments can be found in the page history.

add change comments from bottom of page

Screenshot: the change comments box is located next to the Notify watchers option. 

Notifying watchers

To notify people watching the page, from the ellipsis menu, select Notify watchers. Any change comments you added are included in the notification email. The Notify watchers checkbox remembers your last selection for each page, so if you choose not to notify people, the checkbox will be deselected for you next time you edit that page.  


Editing and unpublished changes

If you want to edit a published page, you can hit edit, or just type E to open the editor. As with a draft, autosave will retain these changes, and you can get back to them by editing the page again. 

Anyone else who edits this page will also see your unpublished changes. If you're concerned about this, add editing restrictions to the page until you're ready to publish those changes. 

While a page has unpublished edits on it, Confluence will display an unpublished changes badge next to the page title, to remind you to publish. This only shows to people who've made unpublished changes, so you needn't worry about the badge distracting your viewers. 

We recommend publishing frequently, as each time you publish, Confluence creates a new version of your page or blog, which not only means that it's easier to track changes over time, but it's also easy to revert back to a previous version if you ever need. 


View unpublished changes

Want to know what's changed since a page was last published? Choose more options menu (ellipsis) > View changes. 


Delete unpublished changes

If you're working on a page with unpublished changes, and decide you no longer need them, you can discard them by choosing more options menu (ellipsis) > Revert to last published version

This will immediately delete those changes and restore the last published version. Those changes, as they were never published, are gone for good and can't be recovered. 

interface showing what changes you'll lose if you revert

Screenshot: Know exactly what you're deleting when you revert to the last published version. 


Page versions and history 

Version control is useful when you've got numerous people working on the same page. You can see how the page has changed over time, with each successive publish. You can also revert back to an old version if you decide you don't like some of the recent changes. 

more options menu on top right of page

Screenshot: Navigate to the Page History while viewing a page


Delete a version of a page:

  • Go to the page and choose Actions menu icon > Page History 
  • Choose Delete next to the version you want to delete

Once you've deleted a version, the other versions will be re-numbered. For example, if you delete version 2, version 3 becomes the new version 2.

(warning) Deleting a page version is permanent. It won't be moved to the trash, so you can't restore a deleted version.


Restore a version of a page

  1. Go to the page and choose Actions menu icon > Page History
  2. Choose Restore this version beside the version you want to restore (or at the top of the page if you've opened the version)
  3. Change the default change comment if necessary, and choose OK

(info) All page history is retained, so if you decide to restore an old version, it won't delete any of the versions that came after it. Instead, Confluence creates a copy of that old version as the latest version.


Compare two versions

Want to see what's changed between versions? Use the comparison view to help you figure it out. 

  1. Go to the page and choose Actions menu icon > Page History
  2. Choose the versions you want to compare by selecting the check boxes beside them
  3. Choose Compare selected versions

You'll see the page comparison view showing the differences between the selected versions. To make the changes more distinguishable, all large sections of unchanged text are hidden and reduced to an ellipsis (. . .).

page comparison view

Screenshot: Comparing two versions of a page


Last modified on Jun 5, 2019

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