Use Labels to Categorize Spaces

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If you've got lots of related spaces, you can use labels to group them together into categories in the Space Directory.

For example, if you're in an IT team who work on a number of projects, each in a different space, you could label each space 'IT-projects-open'. Then in the Space Directory you could select IT-projects-open to see all your current IT project spaces. 

You can add as many space categories to a space as you need, so that if, for example, two different teams are working on a project together, you can add labels for both teams and space will appear under both categories.

You can add or remove labels as your needs change. 

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Categorize a space

You need space administrator permissions to add categories to a space.

  1. Click on the space name in the sidebar and choose the cog icon (Cog)

     to open the overview
  2. Choose Edit next to Space Categories
  3. Under Space Categories, enter your category name and choose Add
    Alternatively, choose a category in the list of Suggested Space Categories.
  4. Hit Done

 

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Add a space description

Help make it easier to find the right space within a category by adding a description to your space:

  1. Click on the space name in the sidebar and choose the cog icon (Cog)

     to open the overview
  2. Choose Edit Space Details
  3. Type a short Description and hit Save

View spaces in a category

Click Spaces in the Confluence sidebar, then select one of the categories from the list.

 

 

You can also view spaces by category by using the Spaces List Macro and filtering by category. 

 

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Head to My Spaces in the Space Directory to see all your favorite spaces. When viewing a space, you can choose the star icon next to the space title in the sidebar to add it to My Spaces so that it's easier to find later. 

Remove a space from a category

  1. Click on the space name in the sidebar and choose the cog icon (Cog)

     to open the overview
  2. Choose Edit next to Space Categories
  3. Under Space Categories, choose the x icon next to each category you want to remove

 

Confluence space categories

 

If you remove all spaces from a category, the category will no longer appear in the Space Directory. There's no way to bulk remove a category. You can choose the category in the Space Directory to find all the spaces it appears on, then remove it from each space. 

Last modified on Mar 7, 2018

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