Confluence: Archiving content

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Objective

How can I archive content in Confluence?

Environment

Server/Cloud

Procedure

Archive a Confluence Space:

You can archive Confluence spaces by following this procedure: 

  • Open the Overview of the space
  • Choose Edit space details
  • Select Archived in the Status drop-down menu
  • Hit Save

Archiving a space is useful when you have content that is no longer relevant, but you still want the option of accessing it at a later date. Archived spaces are less visible, but still available on your site. Archiving a space is easy to undo — you can make a space current again at any time.

This process is detailed even more on our product documentation.


Archive Confluence pages:

If you wish to "archive" only few pages in a space, you can to do it via permissions and page restrictions

For example, at the top of the page tree, create a page called "Archives" and restrict that page to be viewable only by you (or users that need access to archived pages).

You can now move the pages you want to archive under this parent page, so they will inherit the page restrictions and become accessible only to you.
You can easily move the page back out of the "Archives" hierarchy and it will become visible to everyone else again that has appropriate permissions to the space.  Also, you can easily add people to the page restrictions of the "Archives" hierarchy and make the "Archives" visible to you and a few other colleagues.  Removing people from page restrictions is just as easy.

 

Last modified on Feb 12, 2019

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