How to restrict the ability to export a Space in Confluence

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Purpose

Creating PDF exports in Confluence can impact and seriously degrade system performance, as described in the KB article: Exporting page or space to PDF fails and causes high load or OutOfMemory Error. To prevent performance issues, you may wish to limit the ability to export within Confluence to System Administrators and Space Administrators only, or disable the ability all together.

Solution

Disable PDF Space Exports

PDF Space exports can be entirely disabled with the below steps

  1. Go to Confluence Admin > General Configuration
  2. Choose Manage Add-ons from the left hand panel
  3. Select All Add-ons from drop-down menu
  4. Search for Confluence PDF Export
  5. Click 18 of 18 modules enabled to expand the module list
  6. Mouse over XML Export Format
  7. Click on Disable on the right side
  8. PDF Space exports are now disabled globally

Restrict Space Exports to Confluence Administrators and Space Administrators

Create default Space Permissions for new Spaces
  1. Go to Confluence Admin > General Configuration
  2. Select Space Permissions from the left-hand panel
  3. Click the Edit Permissions button
  4. Edit the Default Permissions for the confluence-users group
  5. Uncheck the Space/Export permission
  6. Click Save
Change Permissions on existing Spaces
  1. Choose Confluence Admin > General Configuration
  2. Select Space Permissions from the left-hand panel
  3. Select Manage Permissions link 
    1. This will need to be done for each Space individually
  4. Click the Edit Permissions button to remove the Export permission from the group confluence-users
  5. Save


There is not a way to restrict the Space Administrators from exporting their Spaces. That is a limitation of the solution, but you will know that only a Space Administrator or a Confluence System Administrator can initiate a Space Export in the system.

Last modified on Jun 26, 2020

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