Sydney AUG event organiser to-do list

  • At least 2 months out

    • Confirm the venue/date with Verity Bell [Atlassian] or other Sydney staff
    • Draft a rough agenda
    • Make contact with prospective speakers/participants
    • Update Meetup and Facebook with date, venue, high level agenda
  • At least 6 weeks out

    • Confirm speakers/participants (if necessary)
    • Refine agenda and post on Meetup and Facebook
    • Request the invitation to be sent using the Request an Email Promotion form (can take up to 10 business days)
  • 2 weeks out

    • Confirm venue with Verity Bell [Atlassian] (things sometimes pop up like surprise ShipIt days)
    • Request beer and pizza to be ordered through Verity Bell [Atlassian]
    • Check that Brittany Walker [Atlassian] has set up an online Registration Form e.g. Sydney AUG Registration 2-Feb-2012(and make sure you will have a laptop or tablet to use on the night)
    • Get conversations going on Meetup and Facebook e.g. "What do you want to talk about at the user group",  "What's better product Y or product Y" etc...
    • Start making presentation slides (welcome slide with #hashtag and registration link, agenda slide, slides for other items like individual speakers or panel etc.)
  • few days before

    • Finish slides
    • Social media "who's coming" posts. Twitter, Facebook, Meetup.
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Event day checklist

  1. handler

    laptop/tablet for registration

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012
  2. handler

    event music ready on your iPod

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012
  3. handler

    sticky notes and markers for discussion topics

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012
  4. handler

    name tags (pre-printed if possible) and markers

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012
  5. handler

    twitter hashtag set up

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012
  6. handler

    Keynote slides on your laptop and saved to dropbox and/or external drive

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012
  7. handler

    Beer has been ordered!!!

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012
  8. handler

    Pizza has been ordered

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012
  9. handler

    speakers/participants know they are coming

    Priority MEDIUM
    dhyana.scarano@mq.edu.au
    Mar 05, 2012