Share Confluence content
You can use the Share window in Confluence to send people a link to your page, blog, whiteboard, database, or Smart Link in the content tree. This is a great way to invite your team to collaborate or to distribute information to large groups of people.
Share by email
Using the Share button to share content with specific people, groups, teams, or email addresses will trigger an email notification to the recipients that contains a link to the content.
Recipients will also receive a Confluence notification in the notification bell, as well as push notifications in Confluence mobile.
To share Confluence content by email:
Open the content item in Confluence Cloud.
Select the Share button in the top right.
Start typing the name of a person or group to see a list of suggestions, then select the right ones from the list.
Or you can one-click add suggested users who will appear along the bottom of the search bar.
Repeat this step to add multiple recipients.
Note: teams are not yet compatible with Share.
If applicable, choose whether they should be able to view or edit. (This will apply to everyone you’ve added in the search bar.)
Emails and teams can’t be assigned permissions, only notified.
Leave the notify box checked to send a notification. Uncheck it to prevent notifications from being sent.
(Optional) Add a custom message.
Select Share.
Need to troubleshoot access to your content?
If you’re on the Premium or Enterprise plan, you can use the inspect permissions feature to quickly find out what’s blocking someone from accessing a content item.
For more tips, see Troubleshoot access problems to content.
Share using a link
If you don’t want to use a Confluence notification to notify people about content, or if you want to include a link to the content item in an email you create yourself, you can copy the link to the content item.
Sharing the link alone doesn't grant access
Giving someone a link doesn’t automatically grant them access to the content. Check the content item’s access settings in Share to make sure people have the right access.
For help interpreting who has access, check out Change who can find content and what they can do with it.
To share using a link:
You’ll find a link icon next to the Share button. Select it to copy the link.
You can also just copy the content item’s URL from your browser window.
Paste the link into an email, Slack, or anywhere else you want to share it.
Share to Slack
Save yourself the context switching and extra clicks of sharing Confluence content in Slack by doing it directly from Confluence. You can find the Share to Slack functionality in the Share window.
The Confluence Slack app is a system app and is installed by default for all Confluence sites, so anyone can use it without needing an admin to install it.
Connect a Slack workspace
When you first use Share to Slack, you’ll be prompted to connect the Slack workspace where you want to share. Simply Sign in to enable sharing to Slack directly from Confluence. To connect an additional workspace, select Add new workspace.
Send content to Slack channels
After selecting Share to Slack for the content you want to share:
Choose which Slack workspace to send to.
Choose the channel or person in that workspace.
(Optional) Add a custom message.
Select Share.
Inviting external users
When you share content with someone outside of Confluence, we send them an email inviting them to join your site. They’ll be prompted to create an Atlassian account before they can access your content.
When you invite an external user, you grant them access to Confluence, not just to your specifically shared content. We add them to the default product group and start billing you for the new user.
In some cases, your invitation will be sent to an admin for approval first. This happens when:
Your site doesn’t allow existing users to invite others to join.
The recipient’s email address domain, like
@gmail.com, isn’t on your site’s list of approved domains.
If an admin declines your request, you’ll be notified by email. The external recipient won’t be notified.
Want to share a content item externally to anyone on the internet?
If public links public links are allowed on your site, you can share individual content items publicly with anyone on the internet.
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