Scheduling work
This is the alpha version of Portfolio for Jira 3.0 — your sneak peek at the improved functionality that's just around the corner. As such, do note the following:
- Some features may not be complete just yet, as we're continuously iterating on these.
- Because it's an alpha version, the documentation will only be visible to you, our alpha users. You will not find any alpha pages in the usual page sidebar.
We've linked the table of contents below, so you can easily navigate to the alpha pages at any time.
Now that you've created your plan and added some issues for your team, it's time to start thinking about how best to schedule these issues for your team.
In 2.0 plans, issues are scheduled by what we call a scheduling algorithm. The algorithm considers several issue details, to automatically create a sensible timeline of the work that's relevant to you. With the algorithm, it's easier to spot bottlenecks — this gives you a chance to handle these potential problems even before they happen. As handy as the algorithm can be, you don't really see how it works out your schedule. Ultimately, you're only given the resulting schedule.
With experience and some inside knowledge, let's say that you know that an issue should be scheduled earlier than what has been plotted by the algorithm. In 2.0 plans, you'd need to experiment by changing some issue details, to get the algorithm to schedule the issue your way.
In 3.0 plans, you can now quickly drag and drop the position of an issue in the timeline, to schedule work your way. You’ll no longer have to guess what you should do, to get issue PERF-5 scheduled on 16 August 2018.
When scheduling work for your team, you may need to do any of the following at a given time:
Scheduling issues
Scheduling issues is as easy as adding the duration for issues directly in your timeline. Alternatively, you can add target dates for the issues, and these dates will display in the timeline section accordingly.
| 1 | Set the duration of work for an issue |
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| 2 | Set the target dates of an issue |
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When scheduling child issues, the start dates and end dates of these issues roll up to the dates of their parent issues. Effectively, this means:
- the start date of a parent issue would be the earliest start date of all its child issues,
- and the end date would be the latest end date of all its child issues.
Rescheduling issues
To reschedule issues, do one of the following actions accordingly:
- Drag and drop the schedule block of an issue to its new schedule.
- Edit the duration of an issue by dragging one of the sides of the schedule block accordingly.
- Change the target dates of an issue in the fields section.
Organizing issues
You can also move an issue to a higher or lower row in the scope section. This can help you organize issues in both the scope section and timeline section.
For instance, in the sample plan below, you can move TIS-126 from issue row #6 to issue row #3. This way, the top 3 issues in the scope section will all have the same target start date of 30 June 2018.
Moving issues in 3.0 plans
- Moving issues will impact the issue rank in both Portfolio and Jira.
When moving a schedule block of an issue or the row of an issue:
- Moving an issue that has child issues will move the child issues with the parent issue.
- Moving an individual child issue of a parent issue will move only that child issue.
Optimizing work for your team
As discussed, in alpha, you can now manually schedule work your way to come up with a realistic schedule for your teams. But this doesn't mean that the scheduling algorithm that we know is out of the picture. You can still get Portfolio for Jira to create a schedule for your teams, by optimizing your plan.
Optimizing a plan
When optimizing a plan, Portfolio for Jira goes through the following scheduling factors, to create a schedule for your team:
- Sprints assigned to the issues
- Releases assigned to the issues
- Any dependencies that the issues may have
- Target start and target end dates of the issues
- Estimates provided for the issues
- Team schedules, e.g. working in either sprint iterations, or in a continuous flow of daily tasks
- The ranking of work items in the scope table
Sample plan in Portfolio for Jira3.0
To optimize a plan:
Above the timeline section of your plan, click Optimize. This will display a preview of the optimized changes that Portfolio for Jira is suggesting for your plan.
Optimized changes in 3.0 plans
Note the following details:- In alpha, only the target dates are optimized. We'll be adding more issue details to be optimized in future releases.
- In the timeline section, the optimized schedule blocks will appear in purple stripes. Similarly, in the fields section, the corresponding target dates will appear in purple stripes.
- Review the optimized changes more closely by hovering over each change, to see the current value saved in Portfolio, and the new value that will be saved in both Portfolio and Jira, if the changes are accepted.
In the example below, the current target end date of the issue is 18 February 2019. If the optimized changes are accepted, the new target end date will become 7 February 2019, which is earlier than the current target date by 11 days.
Comparing current value and new value in 3.0 plans - Perform one of the following actions:
- To save the optimized changes:
- Click Update Jira. The 'Update Jira' dialog will display.
- If you're happy with the optimized changes, click Update Jira. The optimized changes will be saved in both the Portfolio plan and your Jira instance.
Note that if you don't want to update Jira with the optimized changes, click Revert all changes in the 'Update Jira' dialog. This will discard the optimized changes, and will return to the roadmap view of your plan.
- To discard the optimized changes, click Cancel. The optimized changes will be discarded, and will not be saved in the plan, nor saved in Jira.
- To save the optimized changes: