Project management with JIRA

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The project management project type offers a simple workflow, that allows you to start work on a task, and keep working in it until it's complete.

The workflow has three steps.

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Use this project type for...

  • Small and large projects or short-term programs of work
  • Personal projects and activities
  • Ad hoc and 'business as usual' activities where you need to see what is currently 'in progress'

Keep things moving

Use the JIRA Core board to quickly view the status of your issues and determine what needs to come next. You can re-order things in the 'To do' column so that your team picks up the most important things.

See Working with boards

Add project milestones using versions

Projects often have 'checkpoints' or milestones that need to be reached in order to keep the broader project on track. In JIRA Core you can use versions as milestones. Once you have set up version, you can organise work into different versions. 

See Organizing work with versions

Reporting

Projects are usually made up of well-defined, specific, measurable activities that have one major deliverable or goal. This makes project reporting even more critical to ensuring things get delivered on time. JIRA Core includes built in Reporting, but you also use your dashboard, and custom filters based on your searches to monitor activities.

Customize issues

The table below shows the specifications for default issues in a project management project. JIRA Core Administrators can customize these defaults. For example, they can add other issue types to the project, or add new fields to this issue type. See Configuring your issues.

Issue types Task and sub-task
Issue fields Summary, Issue type, Reporter, Attachment, Due Date, Original Estimate, Remaining Estimate, Description, Assignee, Priority, Resolution and Labels
Resolutions Done, Won't Do, Duplicate and Cannot Reproduce
Priorities Highest, High, Medium, Low and Lowest

 

Example of a project management project for an IT team

Scenario Head office is moving buildings in two months. You need to manage the movement of all IT equipment and prepare the new office infrastructure.
Workflow
Issue lifecycle
  1. Create an issue for moving the boardroom AV equipment.
  2. Include pictures of the old site and the new site.
  3. Add subtasks for asset count (before an after move), packing and unpacking.
  4. When work commences, move the issue to 'In progress'.
  5. Complete all the subtasks, including one to reconcile the assets at the new site.
  6. Move issue to 'Done'.
Issue details
Key actions
  • Use sub-tasks to make sure the detailed activities get completed
  • Set a due date for issues that are time-dependent
  • Attach pictures and documents that will help the assignee complete the activity
  • Set a priority so that the assignee knows how urgent it is

More about managing projects

If you're kind of new to managing projects, check out Project management for non-project managers.

Last modified on May 30, 2017

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