Configuring columns

The vertical columns in both the Active sprints of a Scrum board and the Kanban board represent the workflow of your board's project.

The default columns in the Active Sprints of a Scrum board are To Do, In Progress, and Done.

The default columns on a Kanban board are Backlog, Selected for Development, In Progress, and Done.

You can add, delete, rename, or move these columns if you wish. You can also choose which Jira workflow status or statuses each column is mapped to, and whether any constraints apply to each column.

On this page:

Before you begin

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To configure the board and any of its settings, you must be either:

  • project administrator for the location of the board
  • board administrator for the board itself

See Permissions overview for more information.

Editing columns

  1. Go to your board, then select more (•••) > Board settings.

  2. Click the Columns tab.
  3. Edit the columns as described in the following table and the screenshot (below).

Add a new column

Click the Add column button, enter the details for your new column, and press Add. If you are using Simplified Workflow, then a new status will automatically be created to match your new column.

Change the name of a column

Click in the name area of the column, modify the existing name, and press Enter.

Delete a column

Click the Delete icon at the top of the column. Any Jira workflow statuses that had been mapped to the deleted column are moved back to the 'Unmapped' column.

Move a column

Hover over the top of the name of a column, then drag the column left or right to its new position. Wait until other columns have shifted position before dropping the selected column to its new position.

Screenshot: the Board settings screen of a sample Scrum board — 'Columns' tab

Each column has a blue, yellow, or green color, as shown in the screenshot above.

  • The single left-most column will always be blue, representing items in 'new' state (as per our design guidelines).
  • The single right-most column will always be green, representing items in a 'successful' state.
  • The middle column (or columns if you add more) are always yellow, representing items in progress.

You will see these colors shown in a number of places in Jira Software, e.g. in gadgets for Jira applications.

Mapping statuses to columns

By default, a board's columns are mapped to the default Jira statuses, as shown in the following tables. You can change this if you wish. For example, if you are using additional, customized Jira statuses, you will probably want to map them to appropriate columns in your board.

If your board's project is using the Jira default workflow:

Default column Default mapped Jira statuses
To Do Open, Reopened
In Progress In Progress
Done Resolved, Closed

If your board's project is using Simplified Workflow:

Default column Default mapped Jira statuses
To Do To Do
In Progress In Progress
Done Done

Editing the mapping of Jira workflow statuses to columns of a board

  1. Go to your board, then select more (•••) > Board settings.

  2. Click the Columns tab.

  3. Change the mapping statuses, as described in the following table and screenshot (above).

    Map a status to a column

    Drag a status from the Unmapped column to the appropriate column.

    Unmap a status from a column

    Drag a status from its current column to the Unmapped column.

    Change the column mappings of a status

    Drag a status from its original column to its relevant new column.

    Note, all statuses configured in the Jira server are available from the Board settings page. However, some statuses (in particular, custom statuses) may not be available for issues on your board if the Jira workflows used by these issues do not utilize those statuses.

    tip/resting Created with Sketch.

    You can view workflow statuses and transitions in classic projects. Click the status dropdown when viewing an issue and choose View workflow.

Adding a new status

If your board is using Simplified Workflow:

  1. Go to your board, then select more (•••) > Board settings.

  2. Click the Columns tab.

  3. Click the Add status button.

    NOTE: The Add Status button is only available if you have the Jira 'Project Administrator' permission for this board's project. See Permissions overview for more information.

Deleting a status

You can only delete a status if:

  • you are the 'Project Administrator' for this board's project(s), and
  • there are no issues that currently have that status.

If any other workflows are using this status, then the status will be removed from your workflow, but not deleted.

If your board is using Simplified Workflow:

  1. Go to your board, then select more (•••) > Board settings.

  2. Click the Columns tab.
  3. Drag the status to the Unmapped Statuses column.
  4. Click the Remove Status icon (x) for the status you wish to remove.

If your board is not using Simplified Workflow, you can only delete a status via the Jira administration interface. See Workflows for more information.

Setting column constraints

Setting constraints on each workflow state is a crucial part of Kanban, so that you can ensure that work is continually flowing through the pipeline. You may also find it handy in Scrum, so that you can see bottlenecks early, and adjust the scope of your sprint.

Constraints trigger a visual indicator when a maximum or minimum number of issues appear in a column. You can specify constraints for all columns, or just some of them. If a column constraint is exceeded, then the column will change color, as follows:

  • Column colored red — Maximum number of issues exceeded
  • Column colored yellow — Minimum number of issues not met

Please note:

  • The values of the column constraints will appear at the top of each column you set them for. These values don't have any impact on the number of issues displayed in the columns.
  • Column constraints apply to the total number of issues in a column, regardless of whether issues are hidden by a Quick Filter.

To set column constraints of a board:

  1. Go to your board, then select more (•••) > Board settings.

  2. Click the Columns tab.
  3. Edit the constraints, as described in the following table.

    Enable column constraints

    In the Column Constraint drop-down, select either Issue Count or Issue Count, excluding sub-tasks.
    Note, enabling column constraints will show the issue count in each column.  
    You may want to exclude sub-tasks (particularly Scrum teams), so you can constrain the number of stories for your team, rather than the number of individual tasks.

    Set a column's 'Min' or 'Max' constraint

    Edit the fields at the top of the desired column:
    - Enter a minimum value in the yellow box.
    - Enter a maximum value in the red box. 

    Delete an existing value to remove the constraint.

    Note, you can also remove constraints for all columns. In the Column Constraint drop-down, select None.

Enabling the Kanban backlog

NOTE: You must be a Jira administrator or a board administrator for the board to enable the Kanban backlo

Managing your backlog in the first column of your Kanban board is easy to do — as long as there are only a few issues in your backlog. As your backlog grows, viewing and scrolling through these issues can become difficult.

By using the Kanban backlog, you get a bigger backlog that gives you an optimized list view of the issues you're creating and ranking for your team. You can also plan story development in the backlog, without distracting your team from their work-in-progress in the Kanban board.

To enable the Kanban backlog:

  1. Go to your board, then select more (•••) > Board settings.

  2. Click the Columns tab. The Column settings page displays, with the Kanban Backlog as the leftmost column.
    Screenshot: the Board settings screen— 'Columns' tab, columns section
  3. In the columns section, drag a status to the Kanban Backlog column. Typically, this would be the column for which you plan work for your team.
  4. If the Kanban backlog is enabled, you can also enable the Epics panel. This will display epic issues in a panel in the Kanban backlog, instead of cards on your board.

Next steps

 Need help? If you can't find the answer you need in our documentation, we have other resources available to help you. See Getting help.

Read the following related topics:

Last modified on Sep 20, 2019

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