Monitoring work in a Kanban project

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The Kanban board is a board that was created using the Kanban preset (see Creating a board).

Kanban is based on the continuous delivery of work. Rather than plan iterations, the flow of work is constantly monitored to ensure that there are always tasks being worked on. This means that when tasks are completed, new tasks are pulled into work-in-progress.

Use the Kanban board if your team focuses on managing and constraining work-in-progress.

  • If your team is using the Kanban backlog in your Kanban project, see Using your Kanban backlog instead.
  • If your team isn't using the Kanban backlog, this page applies to you.

Before you begin

You need to configure the columns for your board. When configuring the columns, make sure to:

  • Assign a distinct function to each state (column) in your development process, like in progress, testing, awaiting merge.
  • Configure appropriate constraints for the columns.

Also, different functionalities on the Kanban board require different permissions. For example, to create a version, you need to be a project administrator for the project that the version belongs to. See Permissions overview for more information. 

About the Kanban board

An issue will only be visible on the Kanban board if: 

  • the issue isn't a subtask,
  • the issue matches the board's saved filter,
  • the issue's status maps to one of the board's columns (but not the Done column), and
  • there's at least a status being mapped to the right-most column.
    For example, if you have the columns Selected for Development, In Progress, and Done, ensure that you have a status mapped to In Progress at least. If you map all the statuses to the first (Selected for Development) column, you won't be able to see any issues in the Kanban board.

Accessing the Kanban board

  1. Go to your Kanban project.
  2. In the project menu, click Kanban board.

Here's and example of the Kanban board with an issue selected.

tip/resting Created with Sketch.

If you need to see both the selected issue and the rest of your scrum or kanban board, you can choose to open the new Jira issue view as a right sidebar. To do it, go to a board and choose ••• > Open issues in sidebar.

What can I do on a Kanban board?

Task Instructions
Add issues to the Kanban board

Click the  icon in the global sidebar.

Fill in the issue details in the Create issue dialog, then click  Create. The issue will be added to the bottom of the Kanban board.

tip/resting Created with Sketch.

Check the Create another checkbox in the Create Issue dialog to keep it open if you're creating multiple issues.

Prioritize the Kanban board

Drag and drop an issue to rank it. You can also right-click the issue to open a menu that allows you to send it to the top or the bottom of the column.

View and edit an issue's details

Select an issue to open the issue detail view and edit issue details.

To open the issue in a separate tab or window, right-click on the issue key.

To view the details of an epic issue, click the epic lozenge on the issue itself.

Filter issues Click a Quick Filter (below the board name), like Only My Issues. See Configuring Quick Filters for details.
Prioritize an issue Drag and drop an issue within a column to rank it.
Transition an issue

Drag and drop an issue between columns.

When transitioning multiple issues...

Depending on the following conditions, you can press the Shift or Ctrl key to select and transition multiple issues from the backlog to the next status in your project's workflow:

Create subtasks

Select an issue and click .

Subtasks are useful for breaking a story (issue) down into implementable chunks.

Flag an issue

Select an issue and click ••• > Add flag.

Delete an issue

Select an issue and click ••• > Delete.

Bulk change issues Right-click (or select multiple issues and right-click) and select Bulk Change.
Release issues Click Release to release completed issues. When you release issues, these issues no longer appear in the Done column, and a release version is created, which you can view in the Releases tab of the project.

Next steps

 Need help? If you can't find the answer you need in our documentation, we have other resources available to help you. See Getting help.

Last modified on May 8, 2018

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