Configuring Email Notifications

Configuring a Project's Email Address

It is possible to configure a project's email address, which is the email address that notifications are sent from – i.e. the 'sender address'. This will also serve as the reply address for responses, which can work in conjunction with Creating Issues and Comments from Email.

By setting the Sender Address for a project, all notifications will be sent from this address. This setting is specific to the project selected and will not affect the configuration of the other projects. The From address specified in the SMTP Mail Server configuration is used as the default Sender Address for all projects.

The 'Sender Address' for a project can be configured as follows:

1. Log in as a user with the JIRA Administrators global permission.
2. Click the Administration link at the top of the page.
3. Click Projects and select the project of interest from the dropdown menu. The 'Project Summary' page (see Defining a Project) for your selected project is shown.
   Keyboard shortcut: g + g + start typing the name of your project
4. At the lower-right section of the 'Project Summary' page, locate the Notifications section and click the 'pen' icon to the right of the Email address.
   
5. In the resulting Project Email Address dialog box, enter a valid email address in the Sender Address field and click Update to complete the process. This email address will now be used as the 'sender' address in all email notifications sent by this project.
   You can reinstate the default email address (as specified in the SMTP Mail Server configuration) by re-editing the Sender Address field (in the Project Email Address dialog box) but leaving it blank.

Email Recipients

For each event notification, JIRA will only send the first encountered email intended for a recipient. Hence, in the case where a user is included in two or more recipient lists (e.g. the Project Lead and current reporter) for one event notification, the user will only receive the first encountered email notification. JIRA will log the fact that this user was on multiple recipient lists.

Email HTML Formatting

Each JIRA user can specify in their own profile preferences whether to send outgoing emails in either text or HTML format. JIRA Administrators can specify a default email format under Administration > Users > User Preferences.

The HTML email format can accommodate internationalised words in the 'Issue Details' section. However, due to Internet Security Settings, which prevent images from being automatically downloaded, the HTML email messages may not be correctly formatted. For example, the summary column on the left may appear too wide. It is possible to correct the formatting by accepting to download these images. On some email clients, it is possible to do this in two different ways:

1. Per email message:
   • Mozilla Thunderbird — by clicking on the 'Show Remote Content' button above the email.
   • Microsoft Outlook 2003 — by clicking on the 'Click here to download pictures. To help protect your privacy, Outlook prevented automatic download of some pictures in this message.' message above the email.
   • Microsoft Outlook 2000 — does not have this option, it always downloads images.
   • Microsoft Outlook Express 6 — by clicking on the 'Some pictures have been blocked to help prevent the sender from identifying your computer. Click here to download pictures.' message above the email.
2. Configuring the email client:
   • Mozilla Thunderbird 1.5 — Navigate to Tools > Options > Privacy > General tab and ensure that "Allow remote images if the sender is in my:" option is checked and note which address book is selected. Then return to the e-mail sent from JIRA, right-click on the sender's e-mail address and choose "Add to address book..." option, adding this contact to the same address book as was selected in the Privacy options
   • Microsoft Outlook 2003 and Outlook Express 6 — Navigate to Control Panel > Internet Options. On the Security tab, add JIRA's base URL to the trusted sites