Searching For and Managing Users

Accessing the User Management Screen

To search for and manage users:

1. Go to the user management screen for the user concerned. There are two ways to do this:
   • Either,
     • Go to the user's Profile and click the 'Administer User' link on the user's profile screen. (This link is available in Confluence 2.8.2 and later.)
   • Or, Choose Browse > Confluence Admin.
     • Select 'Manage Users' in the left-hand panel.
     • The 'Manage Users' screen appears, as shown below. You can now choose to list all users or you can search for a specific user.

ManageUsers.png [Confluence 2.10]

Screenshot above: Managing users

Listing All Users

To list all users:

1. Open the 'Manage Users' screen as described above.
2. Click the 'Show all users' link. All members of the confluence-users group are listed in alphabetical order, by username. If there are more users than can fit on one page, the results will be divided into multiple pages.
3. To move to another page of results, click the numbered links, 'Next' or 'Previous' near the top or bottom of the page.
4. To specify how many results should be shown per page, click a number '10', '20', '50' or '100' near the top of the page.

ManageUsersAll.png [Confluence 2.10]

Screenshot above: Listing all users

Using the Simple User Search

To search for a specific user via the simple user search:

1. Open the 'Manage Users' screen as described above.
2. If the 'Simple' link is showing, click it. (If you see the 'Advanced' link and no 'Simple' link, then you're fine. The simple search is already active.)
3. The simple user search screen will appear, as shown below.
4. Type some information about the user into the 'Search' textbox. You can type all or part of their username, full name or email address.
5. Click the 'Search' button.
6. Confluence will display a list of matching users. Click the link on a username to see and edit the details for that user.

UserSearchSimpleNoMembership.png [Confluence 2.10]

Screenshot above: Simple user search

Using the Advanced User Search

The advanced user search allows you to specify the field in which your search term appears, i.e. username, full name or email address. You may find this useful if you need to limit the number of users appearing in the search results.

To search via the advanced user search:

1. Open the 'Manage Users' screen as described above.
2. If the 'Advanced' link is showing, click it. (If you see the 'Simple' link and no 'Advanced' link, then you're fine. The advanced search is already active.)
3. The advanced user search screen will appear, as shown below.
4. Complete one or more of the following fields:
   • User Name — Enter all or part of the person's username i.e. their login id, e.g. 'joe', or 'bloggs'.
   • Full Name — Enter all or part of the person's name, e.g. 'joe bloggs', or 'bloggs', or 'joe'.
   • E-Mail — Enter all or part of the person's email address, e.g. 'acme'
5. Click the 'Search' button.
6. Confluence will display a list of matching users. Click the link on a username to see and edit the details for that user.

UserSearchAdvancedNoMembership.png [Confluence 2.10]

Screenshot above: Advanced user search

Notes

• Multiple user directories:
  You may define multiple user directories in Confluence, so that Confluence looks in more than one place for its users and groups. For example, you may use the default Confluence internal directory and also connect to an LDAP directory server. In such cases, you can define the directory order to determine where Confluence looks first when processing users and groups.

  Here is a summary of how the directory order affects the processing:

  • The order of the directories is the order in which they will be searched for users and groups.
  • Changes to users and groups will be made only in the first directory where the application has permission to make changes.

  See Managing Multiple Directories.

• Crowd and the user search: If you are using Atlassian's Crowd for user management, you will need Crowd 1.5.1 or later to use the 'Simple' option in the user search. If your version of Crowd does not support the simple user search, you will see only the 'Advanced' search form.

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