Managing Tasks in Confluence

You can manage your personal tasks in the tasks and notifications dialog that drops down from the Confluence page header. You can also create a list of tasks on a page, and assign them to your colleagues via @mention.

Having tasks assigned to you

There are a few ways that you and other people can assign tasks to you:

You can add a personal task via the task dialog.
You or someone else can assign you a task from a task list on a Confluence page.
You can flag a notification as a task. This is useful if you want to get back to it later. See Managing Notifications in Confluence.
Other Confluence actions may create a task for you. For example, your Confluence site may be running a plugin that creates and assigns tasks.

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Managing your personal tasks in the tasks dialog

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When you update a task that originated in a task list on a page, the update is transferred to the task list too. (See below.)

Screenshot: Your personal tasks in the dropdown notifications dialog

Creating task lists and assigning tasks on a page

Task lists on a page are useful for assigning and managing tasks in a team.

To add a task list on a page:

Choose the task-list icon in the editor, or press [ and then ].
Start typing the description of the task.
If you want to assign a task to someone, mention that person in the task description.
To end the list, press Enter twice.

Managing tasks on the page

When viewing a page, you and other viewers can mark tasks as complete. Updates to a task on the page will be transferred to the tasks dialog too. (See above.)

To be able to update a task list when in view mode, you need permission to edit the page:

You need the 'Create page' permission in the space. See Space Permissions Overview.
And there must not be any page restrictions that prevent you from editing the page. See Page Restrictions.

This section describes what you should do if Confluence displays an error message saying that your change to a task list could not be saved. The cause is probably one of the following:

Your session has expired. Resolution: Log in and update the task list again.
You do not have permission to update the task list. Resolution: Check your permissions. You need 'Create page' permission in the space. Please check also that there are no page restrictions that prevent you from editing the page.
The network is down. Resolution: Please try again when the network is available.

Screenshot: A task list on a page

Managing tasks with Confluence mobile

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