Receiving Search Results via Email

JIRA enables you to subscribe to an issue filter (a saved search). JIRA will then run the search according to your specified schedule, and will email the results to you.

You can specify when and how often you would like to receive the search results, e.g. 'Every hour between 9.00AM-5.00PM, Monday-Friday', or 'The last Friday of every month at 7.00AM'.

Emails can only be sent if your administrator has configured an SMTP mail server.

On this page:

Subscribing to a Filter
Advanced scheduling ('cron')
Managing Other User's Shared Filters

Subscribing to a Filter

On the top navigation bar, click the 'Issues' dropdown and select 'Manage Filters' from the list.
A list of available filters will be displayed:
Locate the filter you are interested in and click on its 'Subscribe' link. The 'Filter Subscription' form will be displayed:
In the 'Recipients' box, either choose 'Personal Subscription' (if you only wish to subscribe yourself), or select a group of recipients from the drop-down list. Note that you cannot select a group unless your JIRA administrator has granted you the 'Manage Group Filter Subscriptions' global permission.
Select 'Email zero results' if you would like the email to always be sent, even if there are no search results at that time.
Select one of the following types of schedule:
- 'Daily' — choose this if you want to receive one or more emails every day.
- 'Days per Week' — choose this if you want to receive one or more emails on particular days of every week.
- 'Days per Month' — choose this if you want to receive an email on a particular day of every month.
- 'Advanced' — see Advanced scheduling ('cron') below.
Click the 'Subscribe' button.
You will now be shown a subscription summary page. If you wish, you can click 'Run now' to test your subscription.

Advanced scheduling ('cron')

You can use a 'Cron Expression' to specify a custom schedule to suit your particular requirements.

Cron expressions consist of the following fields, separated by spaces:

Field	Allowed values	Allowed special characters
Second	0-59	, - * /
Minute	0-59	, - * /
Hour	0-23	, - * /
Day-of-month	1-31	, - * / ? L W C
Month	1-12 or JAN-DEC	, - * /
Day-of-week	1-7 or SUN-SAT	, - * / ? L C #
Year (optional)	1970-2099	, - * /

The special characters operate as follows:

Special character	Usage
,	Specifies a list of values. For example, in the Day-of-week field, 'MON,WED,FRI' means 'every Monday, Wednesday, and Friday'.
-	Specifies a range of values. For example, in the Day-of-week field, 'MON-FRI' means 'every Monday, Tuesday, Wednesday, Thursday and Friday'.
*	Specifies all possible values. For example, in the Hour field, '*' means 'every hour of the day'.
/	Specifies increments to the given value. For example, in the Minute field, '0/15' means 'every 15 minutes during the hour, starting at minute zero'.
?	Specifies no particular value. This is useful when you need to specify a value for one of the two fields Day-of-month or Day-of-week, but not the other.
L	Specifies the last possible value; this has different meanings depending on context. In the Day-of-week field, 'L' on its own means 'the last day of every week' (i.e. 'every Saturday'), or if used after another value, means 'the last xxx day of the month' (e.g. 'SATL' and '7L' both mean 'the last Saturday of the month). In the Day-of-month field, 'L' on its own means 'the last day of the month', or 'LW' means 'the last weekday of the month'.
W	Specifies the weekday (Monday-Friday) nearest the given day of the month. For example, '1W' means 'the nearest weekday to the 1st of the month' (note that if the 1st is a Saturday, the email will be sent on the nearest weekday within the same month, i.e. on Monday 3rd). 'W' can only be used when the day-of-month is a single day, not a range or list of days.
#	Specifies the nth occurrence of a given day of the week. For example, 'TUES#2' (or '3#2') means 'the second Tuesday of the month'.

Here are some sample cron expressions:

`0 15 8 ? * *`	Every day at 8.15 pm.
`0 15 8 * * ?`	Every day at 8.15 am.
`0 * 14 * * ?`	Every minute starting at 2.00 pm and ending at 2:59 pm, every day.
`0 0/5 14 * * ?`	Every 5 minutes starting at 2.00 pm and ending at 2:55 pm, every day.
`0 0/5 14,18 * * ?`	Every 5 minutes starting at 2.00 pm and ending at 2:55 pm, AND every 5 minutes starting at 6.00 pm and ending at 6:55 pm, every day.
`0 0-5 14 * * ?`	Every minute starting at 2.00 pm and ending at 2:05 pm, every day.
`0 0/10 * * * ? *`	Every 10 minutes, forever.
`0 10,44 14 ? 3 WED`	2:10 pm and 2:44 pm every Wednesday in the month of March.
`0 15 8 ? * MON-FRI`	8:15 am every Monday, Tuesday, Wednesday, Thursday and Friday.
`0 15 8 15 * ?`	8:15 am on the 15th day of every month.
`0 15 8 L * ?`	8:15 am on the last day of every month.
`0 15 8 LW * ?`	8:15 am on the last weekday of every month.
`0 15 8 ? * 6L`	8:15 am on the last Friday of every month.
`0 15 8 ? * 6#2`	8:15 am on the second Friday of every month.
`0 15 8 ? * 6#2 2007-2009`	8:15 am on the second Friday of every month during the years 2007, 2008 and 2009.

Cron expressions are not case-sensitive

Managing Other User's Shared Filters

A shared filter is a filter whose creator has shared that filter with other users. Refer to Sharing a Filter for details. When a shared filter is created by a user, that user:

Initially 'owns' the shared filter.
Being the owner, can edit and modify the shared filter.

If you have the 'JIRA Administrators' global permission, you can manage shared filters that were created by other users.

To access the 'Shared Filters' feature:

Ensure that you are logged in as a user with the JIRA Administrators global permission.
On the top navigation bar, click the 'Issues' dropdown and select 'Shared Filters' from the list.
See Managing Shared Filters in the JIRA Administrator's Guide.

Receiving Search Results via Email

Subscribing to a Filter

Advanced scheduling ('cron')

Managing Other User's Shared Filters

7 Comments

Anonymous

Tim Murphy

Anonymous

Yogesh Kumar

Anonymous

Anton

Natalie Wenz