How to grant access to one space only to a user in Confluence

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Platform Notice: Cloud, Server, and Data Center - This article applies equally to all platforms.

Purpose

If you want to grant access to 1 space only to a Confluence user (member of confluence-users group) but do not want to edit permissions for each spaces manually. Especially useful when you have a lot of spaces in your Confluence instance.

Steps for Confluence Cloud

  1. Go to User Management.
  2. Click on the Users tab, and click on the user's Full Name.
  3. Once you're on the user's page, remove the user from the confluence-users group.
  4. Now click on the Groups tab in the left menu.
  5. Create a group that will only contain this particular user, you can name it however you like.
  6. Add the user to this group by clicking on the Add button on the right.
  7. From the User management go to Product access > Product access.
  8. In the Confluence section, add your group and make sure it has the Can sign in checkbox checked.
  9. Go back to Confluence administration and in the Space Permissions, make sure that the group you created is not listed in the Default Space Permissions.
  10. On the same page, locate the space you wish to grant this user access to and click on Manage Permissions. This will lead you to the space permissions page.
  11. Click on the Edit Permissions button below the list of groups.
  12. In the text box, enter the name of the group you created and click Add.
  13. Set the correct permissions you wish this group to have then click on Save All at the bottom of the page.


Steps for Confluence Server and Data Center

  1. Go to  > User Management.
  2. Search for the user and click on the user's Full Name.
  3. Once you're on the user's page, click on Edit Groups, remove the user from the confluence-users group and Save.
  4. Now click on the Groups tab in the left menu.
  5. Create a group that will only contain this particular user, you can name it however you like.
  6. Add the user to this group by clicking on the Add Members button on the right.
  7. Under Users & Security go to Global Permissions and click on Edit Permissions.
  8. In the Groups section, add your newly created group, make sure it has the can use checkbox checked and Save the changes.
  9. Go back to Confluence administration and in the Space Permissions, make sure that the group you created is not listed in the Default Space Permissions.
  10. On the same page, locate the space you wish to grant this user access to and click on Manage Permissions. This will lead you to the space permissions page.
  11. Click on the Edit Permissions button below the list of groups.
  12. In the text box, enter the name of the group you created and click Add.
  13. Set the correct permissions you wish this group to have then click on Save All at the bottom of the page.

After completing these steps, your user will now be able to see and access only the desired space along with Confluence main page.



Please keep in mind that the user will also be able to access any Space that allows anonymous access, even if anonymous access is disabled in the global permissions. See CONFSERVER-44116 - Getting issue details... STATUS for more details.

Description

If you want to grant access to 1 space only to a Confluence user (member of confluence-users group) but do not want to edit permissions for each spaces manually. Especially useful when you have a lot of spaces in your Confluence instance.

ProductConfluence
PlatformServer, Cloud
Last modified on Jul 15, 2020

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