Subscribe to Team Calendars from Google Calendar

Integrating Team Calendars with your Google Calendar is a great way to keep track of your team's leave, travel, rosters, and projects, all in one place.

Subscribe to Team Calendars from Google Calendar

In Confluence:

  1. Choose  to the right of your calendar, then choose Subscribe
  2. Choose the Add to Google Calendar button (if it's visible)

    If your server is using https, due to Google restrictions, you won't see the Add to Google Calendar link. If that's the case, continue the process below.


        

  3. Copy the link URL
    In Google Calendar: 
  4. Choose Add by URL from the Other Calendars menu
  5. Paste the Team Calendars URL into Google Calendars

Known Issues and Limitations

Known issues with Team Calendars and Google Calendars integration. These limitations are due to different issues in Google Calendar.

  • Subscribed Team Calendars names are truncated if they have a space in the title (More information: TEAMCAL-455).
  • Google Calendar refresh times are delayed. They range from 3 hours to 24 hours. (More information: TEAMCAL-458).
  • Subscriptions are read-only (you cannot modify events from Google Calendar)  TEAMCAL-113 - CalDAV support Open

Troubleshooting

Adding a calendar to Google Calendars may give you this error: "Could not fetch the url because robots.txt prevents us from crawling the url.". This means your server administrator is disallowing search engines from indexing your servers. A server administrator will need to modify your  robots.txt  to allow Google to index Team Calendars.  In your robots.txt file, add the following line:

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27 Archived comments

  1. User avatar

    Anonymous

    Hi

    Can you subscribe to JIRA calendars in this way or not as that is something we would really like to do?

    14 Mar 2012
    1. User avatar

      Sherif Mansour [Atlassian]

      We have a feature request for this: TEAMCAL-543 You might want to watch/comment/vote on the issue to stay updated.

      18 Aug 2012
  2. User avatar

    Anonymous

    Agreed Is there any word to why no integration on hosted version?

    15 Aug 2012
    1. User avatar

      Nick Mason

      I've created a request here to add the Allow statement to OnDemand's robots.txt.

      08 Sep 2012
      1. User avatar

        Kaz Patwa

        Hi Nick...

        So is this a known issue with Ondemand Confluence? we get the "Could not fetch the URL" message but nothing to do with Robots.

         

        17 Sep 2012
        1. User avatar

          Anonymous

          Yes, I'm now getting this "Could not fetch the URL" this happened after upgrading from Confluence 4.0 to 4.3 and also updating team calendars

          17 Oct 2012
  3. User avatar

    Anonymous

    I have successfully added my calendar to google. A couple of quick questions.

    1. Obviously sync is not immediate, does anyone know how often the calendar updates in google.
    2. if you add something to the imported calendar in google will it update here in confluence/Jira? (I don't think so but just checking) 

    thanks

     

    28 Dec 2012
    1. User avatar

      Matthew Erickson [Atlassian]

      Hi Anonymous,

      1. Unfortunately our friends at Google are not very good at sharing that information. From experimentation it seems like it can take somewhere from a few hours, up to a day.
      2. No, we would need to implement calDav to make that possible. See  TEAMCAL-113 - CalDAV support Open .
      25 Jan 2013
  4. User avatar

    Anonymous

    What about the other direction? Just want to see my google-calendar integrated in my local calendar? is this possible?

    30 Jan 2013
    1. User avatar

      Matthew Erickson [Atlassian]

      Hi Anonymous,

      Take a look here for instructions on how to do that: Subscribing to Other Calendars From Confluence

      30 Jan 2013
  5. User avatar

    Chris M

    This still doesnt work for Ondemand Confluence due to the robots.txt error.

    10 May 2013
  6. User avatar

    Anonymous

    There is still a Problem with onDemand-Calendars throwing the robots.txt-error. Workarounds?

    13 Jun 2013
  7. User avatar

    Chris M

    There isn't a workaround unfortunately, it's a flaw with the product.  Currently you can only subscribe to 'people' calendars within confluence team calendars - the Events and JIRA calendars are not subscribeable.  Notice you also cannot subscribe to calendars within JIRA either (for example on dashboards).  Add your vote to this issue here!  TEAMCAL-543 - Support the ability to subscribe to JIRA Event types from calendar clients Resolved

    13 Jun 2013
  8. User avatar

    Anonymous

    Each calendar has his own event types (Events, Travel, Leave and Birthdays). The problem I am facing right now is the fact, that if I add the teamcalender by url to google I don't have the option to assign a color to a event.

    How do you differ between different events?

    30 Sep 2013
    1. User avatar

      Matthew Erickson [Atlassian]

      Hi Anonymous,

      Unfortunately I don't think Google Calendar had the concept of event types, so you can only make each calendar a single colour inside Google Calendar.

      01 Oct 2013
      1. User avatar

        Anonymous

        Hi Matthew,

        Thank you for your quick reply.

        I am a bit confused about the idea of your events. Let us talk about the example which you present in your marketing video. There you have a confluence calendar called "Dev Team" with some "Leave" and "Travel" entries (minute 1:51).

        Minute 1:41 of the video shows a personal calendar called "Dev Team Leave" which looks like that you have the option to implement one of the event types as a new calendar, which is not possible.

        01 Oct 2013
      1. User avatar

        Anonymous

        Why is it not possible to implement the different events as seperated calendars in google?

        03 Oct 2013
        1. User avatar

          Matthew Erickson [Atlassian]

          You could do this now by creating a separate calendar for each event type and subscribing to them individually, though this kind of defeats the purpose of having event types. I think what you are asking for is the ability to have a separate ical feed for each event type within a calendar?

          03 Oct 2013
          1. User avatar

            lohlohloh

            Yes, I am asking for a seperated ical feed for each event type within a calendar. That would be really helpful.

            04 Oct 2013
  9. User avatar

    Andy Cleff

    With Confluence 5.1.4 and Team Calendars 4.0.3.2 we are not seeing the "Subscribe" option in the drop down.

    Did this go away with TC v 4?

     

    05 Oct 2013
    1. User avatar

      Philipp Stein

      Same problem here. Just upgraded to Confluence 5.4.2 and installed latest TC (4.1.4) with an evaluation licence, can't see the subscribe option.

      10 Feb 2014
      1. User avatar

        Denise Unterwurzacher [Atlassian]

        I just tested with Confluence 5.4.1 and Team Cal 4.1.4 and I have the subscribe option. So it sounds like something else is going on with your system if it's missing. I'd recommend raising a support case at https://support.atlassian.com and the team will help you fix it!

        -Denise.
        Atlassian Support 

        12 Feb 2014
        1. User avatar

          Philipp Stein

          Thanks Denise for your response. Already found the problem myself. The Calendar contained only JIRA Events. After adding another Event, the subscribe option appeared.

          I think it is a little bit confusing that I can subscribe to an empty calendar. After adding only JIRA events, I'm no longer able to subscribe to this calendar. After adding a "normal" event to the same calendar, the subscribe option appears again. 

          Maybe it would be good to provide the subscribe option all the time, but display a hint in the popup, that JIRA events will not be visible in the exported calendar.

          12 Feb 2014
  10. User avatar

    Debbie Mac

    I'm not sure this topic fits in here but after adding to my google calendar, the event is listed but is offset (delayed) by 2 hours. So an event that is scheduled for 11am PT shows up in my calendar as 1pm PT.  How can I fix this issue?

    19 Aug 2014
    1. User avatar

      Spenser Norrish [Atlassian]

      Hi Debbie, this will happen if your Google Calendar and Team Calendar are set to different time zones. You can edit the TC calendar to adjust the time zone (or vice versa).

      20 Aug 2014
  11. User avatar

    Erik Zwerling

    When trying to subscribe to a Confluence Team Calendar from Google Calendar, I do receive the "Could not fetch the url," error. However, we do not have a robots.txt file anywhere in our setup for modification.  Is there any other workaround fix to get around this error?

    Confluence 5.6.4

     

     

    11 Nov 2014
    1. User avatar

      Giles Brunning [Atlassian Technical Writer]

      Hi Erik,

      I think you'll need to contact support about this one so they can go through the troubleshooting process with you.

      11 Nov 2014
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