Once you add restrictions, only those people and groups listed in the restrictions dialog will be able to view and/or edit the page.
View current page restrictions
Confluence displays a padlock icon in the byline when a page has view or edit restrictions.
To view the page's restrictions, go to the page and do any of the following:
- choose > Restrictions
- choose the padlock icon in the byline
- choose the Restricted button at the bottom-left of the page if you're in the editor
You'll see the page restrictions dialog listing the users and/or groups that have permission to view and/or edit the page.
Screenshot: Page Restrictions dialog showing viewing restricted to the 'developers' group and editing restricted to two users.
Remove restrictions from a page
If you need to remove existing restrictions, choose Remove restriction to the right of the relevant restriction.
About page restrictions and space permissions
Page restrictions won't override space permissions for a user or group. For example, if you restrict viewing or editing of a page to a user who doesn't have 'view' permissions for the space, they won't be able to see the page.
Request and grant access to view a restricted page
If you navigate to a page that you're not able to view because it has page restrictions applied (for example from a link or page URL) you may be able to request access to the page.
To request access to a restricted page:
- On the restricted page choose Request access
- Wait for an email confirming that access has been granted
If the request access message doesn't appear, you're not able to request access for that particular page. This usually is because the page has inherited view restrictions from a parent page, or you may not have adequate space permissions.
To grant access to a restricted page:
- In the request access email, choose Grant access.
- You will be taken to the restricted page, a dialog will appear with the access request.
- Choose Grant access.
The user will receive an email confirming that access has been granted.
This process is the same as navigating to> Restrictions and adding a 'View' restriction for the user.
Who can grant access?
To grant access to a restricted page you will need to have permission to edit that page, and have the 'Restrict' or 'Admin' permission for the space.
Confluence will send an email to a user who can grant permissions. The sequence that Confluence will use to search for the appropriate user is:
- The last person to edit the page
- All non-admin users that can set permissions on the page (given that an admin user can always set permissions)
- The page creator
- All the space administrators
Confluence will try each of these roles in turn, emailing the first user that has appropriate permissions.
View all restricted pages in a space
You need space admin permissions to view the list of restricted pages in a space.
To view restricted pages:
Go to the space and choose Space tools > Permissions from the bottom of the sidebar
- Choose Restricted Pages
If your space uses the Documentation theme:
Choose Browse > Space Admin from the header
Note: The Space Admin option appears only if you have space admin permissions, or if you're part of the 'confluence-administrators' group.
- Choose Restricted Pages in the space administration options
Screenshot: Restricted pages in a space
- Inherited restrictions
If a page has a 'View' restriction set, that restriction will be inherited by all its children (and their children, and so on). If a 'View' restriction is added to a child page that has already inherited page restrictions from its parent, users must satisfy both restrictions in order to see the page.
- You can't exclude yourself
As creator or editor of a page, you can't use page restrictions to deny yourself access to the page. Confluence will automatically add your username into the list of users/groups allowed to view/edit the page. If you remove your username, Confluence will put it back again.
Space Admin and System Administrator access to restricted pages
Users with 'Admin' permissions in a space, or users with the System Administrator global permission can remove restrictions from pages, even if the page restriction prevents them from viewing the page. Go to Space Administration > Restricted Pages.