Email Notifications

You can 'watch' a page, blog post or space. Confluence will then send you a notification by email whenever anyone adds or updates content on that page or space. You can also subscribe to daily email reports and other notifications of various updates, as described below.

You will only receive notifications for content that you have permission to view. Users that have been disabled by an administrator will not receive email notifications.

Subscribing to email notifications

You can subscribe to the following email summary reports:

  • A daily report of updates to all spaces that you have permission to view.
  • An immediate report of all blog posts added or changed, in all spaces that you have permission to view.
  • An immediate report of all updates made by the people you are following, in all spaces that you have permission to view.
  • An immediate report when someone follows you.
  • A daily or weekly report of recommended updates, in all spaces that you have permission to view.

To edit your email notification settings:

  1. Choose your profile picture at top right of the screen, then choose Settings

  2. Click Email in the left-hand panel
  3. Click Edit

Below is an explanation of all the email settings is explained below.

Setting

Description

Content

Frequency

Autowatch

Option: Do you want Confluence to automatically add you as a watcher on each page or blog post that you add or update? If you are a watcher of a page or a post, you will receive notification of future changes.

  • Pages and blog posts that you create, edit or comment on.

(Not applicable)

Subscribe to daily updates

Receive email reports showing changes to content in all spaces that you have permission to view.

Note: Daily email reports do not include information about attachments on a page or blog post that are added, edited or deleted.

  • Pages and blog posts that are added, edited or deleted.
  • Comments on a page or blog post that are added, edited or deleted.
  • Updates by users who have changed their personal profile.

Daily

Subscribe to all blog posts

Receive email notifications for changes to blogs in your Confluence installation that you have permission to view.

  • Blog posts added, edited or deleted.

Immediately

Subscribe to network

Receive email notifications for changes to content by all users that you are following, which you have permission to view.

  • Pages being added, edited or deleted.
  • Blog posts being added, edited or deleted.
  • Comments being added, edited or deleted.

Immediately

Subscribe to new follower notifications

Receive an email message when anyone chooses to follow you.

Immediately

Notify on my actions

Option: Do you want to receive email notifications for your own changes?

Note: If you have not subscribed to any email notifications and are not watching any pages/spaces, then selecting 'Notify on my actions' will not do anything.

  • All pages and spaces that you are watching.
  • This affects all subscriptions set.

(Not applicable)

Show changed content

Option: Do you want your notifications to include details of the changes made to the content?

  • If you do not select this option, your notifications will include only the title of the page, and any comment the author made when updating the page.
  • If you do select this option, your notifications will show the differences between the current and previous versions of the page. See Page History and Page Comparison Views.
  • Edits to pages and blog posts.

(Not applicable)

Subscribe to recommended updates

Receive an email message showing the top content that is relevant to you from spaces that you have permission to view.

How do you set the frequency of the mail message? A link in the email message allows you to choose daily or weekly notifications.

How do you enable and disable the notification? You can turn off the notification by clicking a link in the email message. You can also turn the notification on or off by setting the 'Subscribe to recommended updates' option in your user profile.

Confluence chooses the content to display, based on:

  • Pages and blog posts that people have recently liked.
  • Pages and blog posts that people have recently commented on.
  • Pages and blog posts that have recently been created.

'Recent' means any activity that occurred since the last recommended updates message was sent to you.

The activities are listed in order of popularity, with the most popular at the top. Likes, comments and content creations are scored equally. Activity that involves people in your network ranks higher than activity not involving your network. Content from My spaces also ranks higher than content in other spaces. The recommended updates summary does not include any content that you created yourself, and it gives a lower ranking to content that you have participated in, for example by adding a comment or updating the page.

If there is no activity to report, Confluence will not send the email message.

Daily (weekdays at 1pm) or weekly

Notes for administrators

  • To enable Confluence to send email notifications, a System Administrator must configure an email server. See Configuring a Server for Outgoing Mail  

  • Confluence Administrators can set the default options for the recommended updates notification. Choose the cog icon , then choose General Configuration under Confluence Administration. Click Recommended Updates Email in the left-hand panel. See Configuring the Recommended Updates Email Notification.

Was this helpful?

Thanks for your feedback!

Why was this unhelpful?

Have a question about this article?

See questions about this article

Powered by Confluence and Scroll Viewport