Use Labels to Categorise Spaces

A space category is a label that you can apply to a space for the purpose of grouping your spaces in the the space directory, and in the recent activity area of the dashboard.

For example, if you have a space for each of your projects, you can add a category of 'project' to each of those spaces. It'll mean they're easy to find if your Confluence site has a lot of spaces, which are a mix of project, team, personal, and other spaces.

Add as many space categories as you think you need; it's just like adding labels to a page or blog post.

You need to be an administrator of the space to add categories to it.

Categorise a space

  1. Go to the space and choose Space tools > Overview from the bottom of the sidebar
  2. Choose Edit next to Space Categories
  3. Under Space Categories, enter your category name and choose Add
    Alternatively, choose a category in the list of 'Suggested Space Categories
  4. Choose Done

On this page:

Related pages:

  Is your space using the Documentation theme?

If your space is using the Documentation theme:

  1. Choose Browse > Space Admin from the header

    Note: The Space Admin option appears only if you have space admin permissions, or if you're part of the 'confluence-administrators' group.

  2. Choose Space Labels in the space administration options
  3. Under Space Categories, enter your category name and choose Add
    Alternatively, choose a category in the list of Suggested Space Categories.
  4. Choose Done


Categories in the space directory

Once you've categorised some spaces, you can view your categories by choosing SpacesSpace directory in the Confluence header, then choosing one of your categories from the list on the left.

You can also view spaces by category in the Space Categories tab of the recent activity section on the dashboard, or embed the Spaces List Macro on any page and allow filtering by category.

Remove a space from a category 

To remove a space from a category, follow the above steps to add a space category but, instead of adding a new category, choose the x next to the space category you want to remove. If you remove all spaces from a category, the category will also be removed.

Screenshot: Space categories

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17 Archived comments

  1. User avatar

    Jonas Lindström

    This new category system for Confluence 3.5 looks awesome. However, I'd like to point out one potential improvement.

    It would be useful if a user could mark certain categories as favorite, giving those categories their own tabs in the space list and recently-updated list.

    This would make it faster to browse updates within certain favorite categories. As the feature is currently implemented, you have to first choose the category tab and then choose the category from a (potentially long) drop-down list.

    The end result would then be that for the space list, you could have the following tab layout:

    • All
    • Favourite
    • [Favorite Category A]
    • [Favorite Category B]
    • Categories (other)

    And for the recently-updated list:

    • All
    • Favourite Spaces
    • [Favorite Category A]
    • [Favorite Category B]
    • Categories (other)
    25 Feb 2011
  2. User avatar

    Anca Popescu

    Hi 

    I was wondering if I can somehow display the spaces in a category other than alphabetically. Is there a way to change this setting?

    Thanks

    27 Apr 2011
    1. User avatar

      Betsy Walker

      I would like this capability too.  Please vote for CONF-23587!

      14 Oct 2011
      1. User avatar

        Jeremy Seely

        Voted! This would be tremendously useful.

        29 Nov 2011
  3. User avatar

    Tim Colson

    Would be great to know the roadmap/timeline for working with categories via the Remote API.

    09 May 2011
  4. User avatar

    Josh Eastburn

    If I use a label as a space category is there any reason why I wouldn't also make it a space label? I can see why you wouldn't want to go the other way (copy all your space labels into space categories also), but what difference would it make to have category as a space label also?

    25 Oct 2011
  5. User avatar

    Anonymous

    I wish, confluence had a powerful label concept like mediawiki, which underlies every label with its own page. This allows to have persons responsible for a category including watch and notify functionality.

    14 Jun 2012
  6. User avatar

    Tim Colson

    Interesting concept of a watch page for labels. I wrote a plugin once that "listened" for label changes for pages and alerted me whenever "for_tcolson" label was used. I'm fairly certain a plugin similar to that could be created to give the label-page you describe, and more.

    See https://developer.atlassian.com/display/CONFDEV/Event+Listener+Module and com/atlassian/confluence/event/events/ConfluenceEvent

    18 Jun 2012
  7. User avatar

    Chris Rocco

    Can one use escape characters so that labels with spaces are not broken into two separate lables? 

    09 Mar 2013
    1. User avatar

      Jan-Peter Rusch

      Right, I found no way to escape a space category lable, e.g. we need something like "IT Departement" which is translated to "It Departement". Labels should be case sensitive for display.

      10 Apr 2013
    1. User avatar

      Jason Muzzarelli

      I was able to do this with a non-breaking space, Alt+255

      22 Nov 2013
      1. User avatar

        Sasa Djolic

        This hack with Alt+255 worked for me but man does that feel like a hack.. Really, the labels should be case sensitive and allow spaces

        08 Oct 2014
  8. User avatar

    Anonymous

    Removing Space Labels makes it impossible to use the contentByLabel macro to create lists of Spaces by category.  None of the other macros allow one to create a simple list either.  the Spaces List presents the tabbed interface and there's no way to force the category drop down to a specific category.

    15 Oct 2013
  9. User avatar

    Anonymous

    I'd like to second the comment made by Anonymous (not me). By taking away space labels (and thereby neutering the contentByLabel macro), we no longer have a function to display a simple list of spaces (that is, a list of spaces that doesn't have tabs and doesn't require clicking anything). To replace the functionality you removed, you should change the contentByLabel macro so it can repot on categories, i.e., make it a contentByCategory macro. Thanks.

    29 Oct 2013
  10. User avatar

    Jo Doppelgustav

    I cannot believe you changed this functionality from working to not existant. As the to commenters right before me already mentioned, space-categories (or whatever you like to name them) should be accessible via macro.

    08 Nov 2013
  11. User avatar

    Jonas Lindström

    Space categories would be especially useful if accessible from the blog-posts macro. As it stands I have to maintain every news list manually. If I could list blog posts by space category, simply adding a space into that category would update the associated news feeds. Highly useful.

    The same applies to the recently-updated macro!

    08 Nov 2013
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