Use Labels to Categorize Spaces

If you've got lots of related spaces, you can use labels to group them together into categories in the Space Directory.

For example, if you're in an IT team who work on a number of projects, each in a different space, you could label each space 'IT-projects-open'. Then in the Space Directory you could select IT-projects-open to see all your current IT project spaces. 

You can add as many space categories to a space as you need, so that if, for example, two different teams are working on a project together, you can add labels for both teams and space will appear under both categories.

Labels are easy to add or remove, so if your needs change, you can always recategorize your spaces. 

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Related pages:

Categorize a space

You need space administrator permissions to add categories to a space.

  1. Go to the space and choose Space tools > Overview from the bottom of the sidebar
  2. Choose Edit next to Space Categories.
  3. Under Space Categories, enter your category name and choose Add.
    Alternatively, choose a category in the list of Suggested Space Categories.
  4. Choose Done.
  Is your space using the Documentation theme?

If your space is using the Documentation theme:

  1. Choose Browse > Space Admin from the header

    Note: The Space Admin option appears only if you have space admin permissions, or if you're part of the 'confluence-administrators' group.

  2. Choose Space Labels in the space administration options.
  3. Under Space Categories, enter your category name and choose Add
    Alternatively, choose a category in the list of Suggested Space Categories.
  4. Choose Done.

 

Add a space description

Help make it easier to find the right space within a category by adding a description to your space:

  1. Go to the space and choose Space tools > Overview from the bottom of the sidebar.
  2. Choose Edit Space Details.
  3. Under the Description field, type a short description to tell visitors what your space is about, then choose Save.

View spaces in a category

To see what spaces are in a category, choose Spaces > Space directory in the Confluence header, then select one of the categories from the list.

Screenshot: Space Directory

You can also view spaces by category by using the  Spaces List Macro and filtering by category. 

 

Head to My Spaces in the Space Directory to see all your favorite spaces. When viewing a space, you can choose the star icon next to the space title in the sidebar to add it to My Spaces so that it's easier to find later. 

Remove a space from a category

  1. Go to the space and choose Space tools > Overview from the bottom of the sidebar
  2. Choose Edit next to Space Categories.
  3. Under Space Categories, choose the x icon next to each category that you want to remove.

 

Confluence space categories

Screenshot: Space categories

(warning) If you remove all spaces from a category, the category will no longer appear in the Space Directory. There's no way to bulk remove a category, but you can choose the category in the Space Directory to find all the spaces it appears on, and then remove it from each space. 

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