Customizing view settings
You can customize the view settings of your plan, to make it easier for your audience to consume the data in your plan. By customizing the view settings, you can make your timeline display the right information, with the right visuals for you and your audience.
In the sample plan below, both group by and color by settings are used at the same time, i.e. group issues by project and color issues by status.
The following options are available in the new experience:
| Group by | Group issues into separate swimlanes by assignee, project, or team. This helps you quickly see the buckets of work in their allocated swimlanes. Note that when you group issues, you won't be able to create an issue from the top of the scope section. You'll need to create new issues right from the corresponding groups.
Sample plan, with issues grouped by assignee
Some examples...
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| Color by | Color issues by status, team, or label, or by the corresponding values of any single-choice select and multiple-choice select custom fields being used in the plan. Specifically when coloring issues by label, there are a few considerations to keep in mind. See Coloring issues by label for more details.
Sample plan, with issues colored by status
Some examples...
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Customizing the view settings
- In your plan, click the View settings drop-down.
- As needed, select which settings to use, for any of the following options:
- Group by, to group issues into separate swimlanes by assignee, project, or team.
- Color by, to color issues by status, team, label, or by the corresponding values of any single-choice select and multiple-choice select custom fields being used in the plan.
Note that after customizing the view settings, you can still interact with the issues in the plan, e.g. dragging and dropping issues, or assigning issues to teams.
Grouping issues by teams
When you group issues by teams, the issues will be grouped and displayed into team-specific swimlanes in the plan.
In the sample plan below, the teams in the plan have their own swimlanes — and you can view its assigned issues by expanding each team.
You can also choose to show the sprints of a team in the timeline. This can help you visualize how team-specific work is distributed across multiple sprints.
To group issues by teams:
- In the roadmap view of the plan, click View settings.
- From the 'Group by' menu, choose Team. The issues in the plan will be grouped into team-specific swimlanes.
- To display the sprints associated to teams in the plan, click the Show sprints on timeline checkbox.
Notes on showing sprints in a plan:
We're still iterating on the ideal behavior of showing sprints in the timeline. At the moment, note the following if you're using this feature:
- All the sprints associated with a team will appear in the timeline, which means your timeline might be filled with a lot of sprints, and might end up too crowded. To handle this, consider viewing issues for just a specific timeframe.
- If a sprint ends on the same day that the next sprint starts, the issues assigned to both sprints might appear to overlap in the timeline. We're still iterating on how best to handle this in the new experience.
- We're working on how parallel sprints should display in the timeline. If your teams work in parallel sprints in Jira, we recommend not using this feature for now.
Coloring issues by labels
Before you begin, note that the labels should already be existing in your Jira instance. See Editing and collaborating on issues to know how to create and use labels in your Jira issues.
To set a color for a label in a plan:
- In the roadmap view of the plan, click View settings.
- From the 'Color by' menu, choose Label. The options for label colors will be displayed.
- Click + Add color. A color palette will be displayed.
- Select a color.
- Click the 'Choose label' menu to display the available labels in your Jira instance.
- Choose a label for the color.
Some notes when using labels:
- The gray color is reserved for all other issues that are not using any labels. This means that if TIS-123 does not have any labels, then the schedule block for TIS-123 will be colored gray in the timeline section of your plan.
- Issues that have multiple labels will also be displayed in multiple colors, i.e. the epic TIS-4 below:
Coloring issues by single-choice and multiple-choice select custom fields
In your Jira instance, there may be options configured that are not appearing when you're setting colors in your Portfolio plan. This is because even if the options do exist in Jira, you can only set colors to the options that are being used in your plan.
For instance, you may have Priority as a single-choice select custom field, with high, medium, and low as its options. Let's say the issues in your plan are set to only medium and low. Because high is not used by any issues in your plan, you can then only set colors for medium and low.
Priority single-choice select custom field, with high priority not appearing as an option
Managing labels and colors
You can manage the labels and colors being used in your plan, to help your audience visually assimilate the data in your plan at a glance.
For example, you have the following view settings configured for your plan:
With these view settings configured, you can do any of the following as needed:
| Assign multiple labels to a color |
In the example above, PLAT-1 has the UX and business-teams labels, and these labels are assigned to the color blue. The schedule block of PLAT-1 will then be colored blue. |
| Remove a label from a color |
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| Reset the labels assigned to colors | Over time, you may find yourself needing to reset and start configuring the colors and labels in your plan from scratch. To do this, click Clear all colors. |