Manage application access
Application access settings let you control which people have access to which apps. If your site only has one app – if you have a Confluence-only or JIRA-only instance, for example – users are automatically granted access to that app when they sign up.
To manage application access for your users, go to
Set up default access
On this page:
For multi-app set ups – if you have JIRA Software and Bamboo, for example – you can set up default access for new users added to your site.
To set default access:
- Choose the User defaults button at the top-right of the page
- Check or uncheck app you want to grant or deny default access to
- Choose Set defaults
Whenever you add a new user, they'll be granted access to any apps you checked in step 2.
Grant application access
When people in your team need access to apps that weren't granted to them by default, it's a quick and easy process to grant them the access they need.
To grant access to an app:
- Choose the Grant access button at the top-right of the page
- Ensure the applications you want to grant access to are checked (uncheck any you don't want to grant access to)
- Do either of the following:
- Add the name(s) of anyone you're granting application access to
- Choose an application group – either: All active users, All JIRA users, All Confluence users, or All Bamboo users
- Choose Grant access
Using any of the 'application groups', like All JIRA users, allows you to quickly grant all JIRA users access to another app like Confluence or Bamboo. This is a great time-saver if you've just added another app to your site, and need to grant everyone access.
Access for JIRA Service Desk customers
JIRA Service Desk customers are the users that do not consume any licenses. Because they're not licensed users, the following functionalities behave differently for them than for paid users:
- You can't give JIRA Service Desk customers access to any application, and they aren't granted access to any either, regardless of your settings for the default application access.
- JIRA Service Desk customers don't appear in the search results when you search for users on the Application access page.
- You can't mention JIRA Service Desk customers in JIRA or Confluence.
For more information about JIRA Service Desk customers, see Setting up service desk users.
If you want to allow anonymous users (anyone not signed in) access to your applications, you can manage it via permissions in each application. Anonymous users don't count towards your license.
- Confluence – Global Permissions Overview
- JIRA Service Desk – Managing access to your service desk
- JIRA applications – Allowing anonymous access to your project
- If you've exceeded your license count, new users won't be able to sign up (and therefore won't be able to access the default applications). To increase your number of licenses, contact our Customer Advocate team to upgrade your user tier.
- When you give users access to an application, they're automatically added to a default group that gives them permission to access the application. But if you've modified the permissions for these default groups, and you find that users can't access applications even when their application access is set correctly, make sure they belong to a group that also gives them permission to use the application.
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