Confluence Spaces are containers for pages and blog posts with related content, and they come in two main varieties:

  • Site spaces – Sometimes called 'global' spaces, these are areas where you can create content and collaborate with other users.
  • Personal spaces – You, and other Confluence users, can set up a personal space. You can keep it private, or open it up for other users to view or edit. Personal spaces are listed in the People Directory.
Create a space any time you need a place to store related content by choosing Spaces > Create space in the Confluence header. Two of the main ways people use Confluence spaces are for teams and/or projects.

Create a space for the Marketing team, Dev team, IT team, HR team, and any team that needs to collaborate on work, and store information and files. If you have projects, big or small, that would benefit from having a place people can work together and store related files, make a space for them too. There's no limit to the number of spaces you can create in Confluence.

What's a space admin?

Every space has at least one space admin – usually the person that created the space – and that person can grant permissions to that space, including granting space admin privileges to others. Space admins don't have to be Confluence admins; they can be a regular Confluence users, and may only have special permissions for a single space. For example, you'll be the space admin for your personal space.

How is content arranged in spaces?

Each space you create, including your personal space, is automatically created with a home page – the first page you'll see when you navigate to the space – which you can edit to suit your needs, and you can create any number of child pages to store the content and information you need. Spaces don't nest – you can't have a space within a space – but pages do, so you can create as many levels of hierarchy as you need using pages.

Each space also has its own blog, allowing you to share news and make announcements. Blog posts are a great way to keep people involved in what's going on in your team or project.

You can set different levels of access for each space using its permissions.

Diagram: Arrangement of spaces, pages, and attachments

View all spaces in Confluence

There are two main ways to view spaces in Confluence:

  • The space directory - choose Spaces > Space directory for a list of all the site and personal spaces you have permission to see. Filter the list of spaces by selecting from the categories on the left of the space directory.
  • The dashboard – you can make your most useful spaces appear under My spaces on the dashboard. Choose the star icon in the space sidebar or space directory to add a space to My spaces.  

The Spaces menu in the header also displays a list of your recently viewed spaces, allowing you to quickly navigate to the things you view most often.

The Spaces List macro allows you to display a list of spaces on a Confluence page, and filter them by category, if you need to.

Last modified on Dec 2, 2015

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