The Editor

The Confluence editor is what you'll use to create and edit Confluence pages, blog posts, and comments. You can enter content as you would in a Word document, apply formatting, and embed other content and files on the page.

Note: To edit a page, you need the 'Add Pages' permission for the space. See space permissions. Someone may also apply page restrictions that prevent you from editing the page.

Edit a page or blog post

You'll be taken to the editor whenever you create a new page or blog post, or add a comment. To edit an existing page or blog post, choose Edit at the top of a page or press E on your keyboard.

Confluence automatically saves drafts of your page as you work. If another user begins editing the same page as you, Confluence will display a message and will try to merge the changes when you save your page. To see changes between different versions of the page, look at the history of the page.

The editor 

The editor allows you to enter or change the title of your page; insert content including text, images, and links; and format your content using the toolbar.

If you're renaming your page, there are some things you should take into account.


Editor toolbar

The editor toolbar is where you format your page layout and text, and add links, tables, images, attachments and macros. You can also perform a find and replace, or get help using the editor by choosing the help icon .

Screenshot: The editor toolbar

The Insert menu

The Insert menu is particularly useful. Use the Insert menu to include any of the following content types on your page:

You can also use keyboard shortcuts to insert links, images, and macros.  Try out the shortcuts listed below:

  • Type [ (square bracket) to insert a link.
  • Type ! (exclamation mark) to insert an image or other media.
  • Type { (curly bracket) to insert a macro.

Typing any of the above shortcuts will trigger the autocomplete functionality, prompting you with a list of suggestions to finish off the entry. For more shortcuts, click the help icon  on the editor toolbar.

Restrictions, labels, and notifications

When editing a page, you may want to set restrictions on who can view or edit the page, or add labels to the page to make it easily searchable.

Once you're ready to save, you can enter change comments to let others know what you've changed, and, if you like, send an email notification to anyone watching the page.

Things to help you work faster


You can type Confluence wiki markup directly into the editor to have Confluence auto-format your text as you type. To learn more, choose help icon  in the toolbar, then choose Editor Autoformatting.

When you paste certain URLs into Confluence, the editor will analyse what you're pasting and automatically convert it into something that will display well in Confluence. Examples include:

  • YouTube videos
  • JIRA issue queries
  • Google Maps
  • Confluence pages, blog posts, comments, user statuses, user profiles.
  • Shared screenshot links from Skitch
  • And more.

Drag-and-drop for external images and files

You can drag files, like images, multimedia, Office files and PDFs, from your computer and drop them directly into the editor. The contents of the file will be embedded into the page or blog post. 

Drag-and-drop within the editor

In the editor panel, you can drag an image or a macro from one location to another on the page. Hover your cursor over the image or the macro placeholder and your cursor changes to a drag-and-drop icon  . Click the image or macro and drag it to a new location. 

Note: For the drag-and-drop of images and macros in the editor, Confluence supports the following browsers: Chrome, Firefox, and Internet Explorer 10 (desktop mode).

Keyboard shortcuts

To view the available keyboard shortcuts, choose the help icon  in the editor toolbar.

Find and replace text

Click the  icon on the toolbar, or use the keyboard shortcut Ctrl+F (Windows) or Cmd+F (Mac OS).

Search matches are highlighted in yellow. You can step through the results one by one, replace the matching text strings one by one, or replace all matching strings at once. Find and replace works only within the current page.

Record change comments and notify watchers

When you finish editing a page, you can add a comment to let others know what you changed. Type a short message in the change comments field in the footer. The comment will be visible in the page history.

If you want to send a notification to people watching the page, select Notify watchers. The change comment will be included in the notification email.  The Notify watchers checkbox remembers your last selection, so if you choose not to notify people, the checkbox will be deselected for you next time.  

Last modified on Dec 2, 2015

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