Add, Remove and Search for Labels

Labels are key words or tags that you can add to pages, blog posts and attachments. You can define your own labels and use them to categorise, identify or bookmark content in Confluence.

For example, you could assign the label 'accounting' to all accounts-related pages on your site. You can then browse all pages with that label in a single space or across the site, display a list of pages with that label, or search based on the label.

Because labels are user-defined, you can add any word that helps you identify the content in your site.

You can also apply labels (known as categories) to spaces, to help organise your Confluence spaces. See Use Labels to Categorise Spaces.

Label a page or blog post

Any user with permission to edit a page can add labels to it. Any existing labels appear at the bottom-right of the page, below the page content.

To add a label to a page or blog post:

  1. Go to the page choose the edit icon  beside the list of labels or press L on your keyboard
  2. Type in a new label (existing labels are suggested as you type)
  3. Choose Add

If you're editing or creating a page, and you want to add labels, choose the label icon at the top of the page.

Label an attachment

  1. Do either of the following:
    • Go to the page that contains the attachment and choose Go to > Attachments
    • Go to the space and choose Space tools > Content Tools from the bottom of the sidebar, then choose Attachments
    You'll see a list of attachments, with any existing labels listed in the Labels column.
  2. Choose the edit icon  beside the list of labels and type in a new label (existing labels are suggested as you type)
  3. Choose Add

You can also add labels in a list of attachments displayed by the Attachments macro, by choosing the edit icon  beside each label.

(info) If you add one or more labels to a template, that label will be copied to the page when someone adds a page based on that template. See Creating a Template.

The Labelled content page

If you're viewing a page or post that has labels or displays the Attachments macro, you can choose any label to go to the Labelled content page for the space. Choose Popular Labels or All Labels from the cog at the top-right – to view the most-used labels or all labels in the space – or choose See content from all spaces from the cog to view labelled content from all spaces in your Confluence site.

Screenshot: The Labelled content page

The Popular Labels option displays a word cloud, where the bigger a label is displayed, the more popular it is. Choose any label to view content tagged with that label. 

You can also navigate to the labels view for a space by entering the following URL (replace SPACEKEY with the space's key):

Is the space using the Documentation theme?

If the space is using the Documentation theme, access the Labelled content page by choosing Browse > Labels


Search by label

You can use the 'labelText:' prefix to search specifically for content that has a specific label. For example, if you're looking for pages with the label 'chocolate', type labelText:chocolate into the search field in the Confluence header. For more examples of searching by label, see Confluence Search Syntax.

Search for labelled pages using a URL

Entering a URL with an appended label or labels is another way to search for pages with particular labels.

In your browser's address bar, enter the following URL and press enter: http://<>/label/foo+bar

The Labelled content page will load, showing search results for pages with the both labels, 'foo' and 'bar'. Replace 'foo' and 'bar' with the label(s) you want to search for, and separate multiple labels with a + symbol.

Adding a label to your results:

Once you're on the Labelled content page, you can add more labels to your search by choosing them from the Related Labels list at the top-right of the page. Each label is listed with a plus (+) sign.

If you want to remove labels from your search, locate the included labels at the top of the page and choose the label(s) you want to remove. Each included label will be listed with a minus (–) sign.

Remove labels

When viewing page, blog post, or attachment labels, an x appears alongside each label. Choose the x to remove the label.

If you have deleted pages that contain a label, you may need to purge the deleted pages from the space's trash to ensure that the label disappears too.

Last modified on Dec 2, 2015

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